Procurement Officer
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Key skills for this role
About the Role
INFYA EXHIBITION STAND FITTING AND EXECUTION LLC is hiring a Procurement Officer to source vendors, manage procurement for events, and negotiate contracts. The role requires a Bachelor's degree and experience in procurement within events, exhibitions, or fit-out industry.
Key Skills for This Role
Responsibilities
- Conduct market research to identify qualified vendors and service providers for events, festivals, and programs
- Evaluate vendor capabilities, experience, and past performance
- Maintain and update an approved vendor database and performance records
- Identify alternative suppliers to ensure competitiveness and continuity of supply
- Build and maintain strong working relationships with vendors and service providers
- Stay informed on market trends, pricing benchmarks, and new event related products and services
- Source vendors based on event requirements, timelines, and budget constraints
- Coordinate with vendors to confirm specifications, availability, and delivery schedules
- Ensure timely procurement and delivery of event materials, equipment, and services
- Liaise between internal teams and vendors to clarify requirements and resolve issues
- Monitor vendor performance during delivery and execution to ensure smooth event operations
- Review and compare quotations based on cost, quality, technical compliance, and timelines
Requirements
- Bachelor’s degree in a relevant field
- Experience in procurement within events, exhibitions, or fit out industry
- Strong negotiation and supplier management skills
- Knowledge of UAE market and vendors
- Excellent communication and coordination abilities
Full Job Posting
Key Responsibilities
- Vendor Sourcing, Market Research & Relationship Management
- Conduct market research to identify qualified vendors and service providers for events, festivals, and programs.
- Evaluate vendor capabilities, experience, and past performance.
- Maintain and update an approved vendor database and performance records.
- Identify alternative suppliers to ensure competitiveness and continuity of supply.
- Build and maintain strong working relationships with vendors and service providers.
- Stay informed on market trends, pricing benchmarks, and new event related products and services.
Procurement Coordination & Event Delivery Support
- Source vendors based on event requirements, timelines, and budget constraints.
- Coordinate with vendors to confirm specifications, availability, and delivery schedules.
- Ensure timely procurement and delivery of event materials, equipment, and services.
- Liaise between internal teams and vendors to clarify requirements and resolve issues.
- Monitor vendor performance during delivery and execution to ensure smooth event operations.
Quotations, Evaluation, Negotiation & Purchase Order Processing
- Review and compare quotations based on cost, quality, technical compliance, and timelines.
- Conduct commercial and technical evaluations with relevant departments.
- Negotiate pricing, payment terms, and service conditions to achieve value for money.
- Prepare evaluation summaries and recommendations for management approval.
- Process purchase requisitions and purchase orders (POs) in line with procurement policies and approval workflows.
- Track PR and PO status to ensure timely approval and issuance.
- Maintain accurate procurement records for reporting and audit purposes.
Contracts, Asset Tracking, Reporting & Continuous Improvement
- Support coordination of event related contracts and service agreements with vendors.
- Ensure contracts clearly define scope of work, deliverables, timelines, and payment terms.
- Monitor vendor compliance and manage contract amendments or extensions when required.
- Maintain inventory of event related assets, including reusable materials and equipment.
- Track issuance, return, and condition of assets before and after events.
- Analyze procurement data, spending patterns, and vendor performance to support planning and decision making.
- Identify cost saving opportunities and recommend improvements to procurement workflows, templates, and evaluation practices.
Requirements
- Bachelor’s degree in a relevant field
- Experience in procurement within events, exhibitions, or fit out industry
- Strong negotiation and supplier management skills
- Knowledge of UAE market and vendors
- Excellent communication and coordination abilities
Compensation
- Pay: AED 5,000.00 AED 7,000.00 per hour
Work Location
- In person
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