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Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Corporate Friend Consulting
Dubai, UAE
Full-time
Entry
Onsite
Discovered 3 weeks ago
Procurement administrationPurchase order processingPurchase requisitions and goods receipt notesVendor coordination and quotation reviewThree-way invoice matchingERP purchasing systems
Free

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Key skills for this role

Procurement administrationPurchase order processingPurchase requisitions and goods receipt notes
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Role Description

This entry-to-mid-level role supports daily purchasing operations, administrative procurement workflows, and supplier record management.

The position works with procurement, purchasing, warehouse, accounts payable, supplier, logistics, and internal site or department teams.

Responsibilities

  • Issue and track purchase orders and verify purchase requisitions against budget approvals.
  • Track supplier delivery schedules and resolve order discrepancies.
  • Obtain competitive price quotations and conduct preliminary vendor evaluations.
  • Maintain central supplier databases and digital procurement archives.
  • Match delivery orders or receipts against vendor invoices for accounts payable workflows.
  • Monitor inventory replenishment triggers, stock levels, safety stock, and warehouse receiving procedures.
  • Coordinate with suppliers, logistics vendors, and internal teams.

Qualifications

  • Diploma or Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Purchasing, Commerce, or a related operational discipline.
  • Practical understanding of purchasing cycles, purchase orders, purchase requisitions, and goods receipt notes.
  • Ability to compile quotations, evaluate commercial terms, compare costs, and track supplier delivery timelines.
  • Experience with or familiarity with three-way matching of purchase orders, delivery receipts, and vendor invoices.
  • Working knowledge of or exposure to ERP purchasing or inventory management platforms.
  • Intermediate Microsoft Excel or Google Sheets proficiency, including VLOOKUP, Pivot Tables, SUMIFS, and data sorting.
  • Basic understanding of inventory replenishment, safety stock, stock monitoring, and warehouse receiving.
  • Clear professional communication, strong record keeping, attention to detail, proactive follow-up, time management, and ethical integrity.

Systems and Procurement Skills

  • Example ERP and inventory platforms include SAP MM, Oracle NetSuite, Microsoft Dynamics 365, QuickBooks, and Zoho Inventory.
  • The role requires accurate numerical work, structured administrative problem solving, and supplier coordination.

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