Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role Description

Core Responsibilities

• Process purchase requisitions, issue approved purchase orders, track delivery schedules, and maintain vendor databases.
• Obtain comparative supplier quotations, conduct initial quality and invoice matching checks, and resolve delivery discrepancies.
• Monitor safety stock thresholds, update purchasing logs, and support supplier relationships and vendor performance reviews.

Education and Procurement Experience

• Bachelor's degree or diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• Practical experience generating purchase orders, converting requisitions, matching delivery orders, and auditing vendor invoices.
• Ability to source vendors, request multi-party quotations, compile comparative pricing sheets, and coordinate basic vendor performance reviews.

Technical and Operational Skills

• Basic understanding of inventory control, reorder points, safety stock, and lead-time tracking for goods and raw materials.
• Hands-on exposure to ERP systems and procurement tools such as SAP, Oracle NetSuite, Odoo, Zoho Inventory, or Microsoft Dynamics.
• Intermediate Microsoft Excel or Google Sheets skills, including VLOOKUP or XLOOKUP, Pivot Tables, and SUMIFS.
• Ability to negotiate basic payment terms, pricing discounts, and delivery arrangements with suppliers.

Compliance and Professional Attributes

• Understanding of corporate procurement policies, anti-bribery standards, ethical sourcing guidelines, and audit document archiving.
• Strong verbal and written communication skills for coordinating with requisitioners, finance teams, logistics providers, and suppliers.
• Exceptional organization, high ethical standards, problem-solving skills, and resilience under operational timelines.