Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role Description

Procurement Responsibilities

• Process purchase requisitions and issue approved purchase orders.
• Track delivery schedules and maintain vendor databases and purchasing logs.
• Obtain comparative supplier quotations and compile comparative pricing sheets.
• Perform initial quality and invoice matching checks and resolve delivery discrepancies.
• Monitor safety stock thresholds and track reorder points and lead times.
• Coordinate vendor performance reviews and maintain strong supplier relationships.

Qualifications and Experience

• Bachelor's degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• Practical experience generating purchase orders, converting requisitions, matching delivery orders, and auditing vendor invoices.
• Capability to source vendors, request multi-party quotations, and coordinate basic vendor performance reviews.
• Basic understanding of inventory control, reorder points, safety stock management, and lead-time tracking.
• Hands-on exposure to ERP systems and procurement tools.

Technical and Professional Skills

• Intermediate Microsoft Excel or Google Sheets skills, including VLOOKUP or XLOOKUP, Pivot Tables, and SUMIFS.
• Ability to negotiate basic payment terms, pricing discounts, and delivery arrangements.
• Understanding of procurement policies, anti-bribery standards, ethical sourcing, and audit archiving.
• Strong verbal and written communication skills for cross-functional supplier coordination.
• Exceptional organization, attention to detail, problem-solving, ethics, and resilience under operational timelines.