Procurement Assistant (Freelance)
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Key skills for this role
Role Overview
Legends Global teams develop and deliver events that create opportunity and connection.
The role sources and purchases F&B and operational supplies while maintaining quality, availability, compliance, and cost efficiency.
Key Skills for This Role
Full Job Posting
About the role
Legends Global teams develop and deliver events that create opportunity and connection.
The role sources and purchases F&B and operational supplies while maintaining quality, availability, compliance, and cost efficiency.
Key areas of responsibility
- Source and procure food, beverages, packaging, consumables, and F&B operational supplies.
- Obtain quotations and negotiate pricing, contracts, rebates, and commercial terms.
- Manage supplier relationships and conduct regular performance reviews.
- Monitor market trends, seasonal pricing, and product availability.
- Coordinate purchasing forecasts and stock levels with F&B Operations, Finance, Kitchen, and Stores.
- Support food-cost analysis, purchase-price variance reviews, budget control, and cost savings.
- Ensure products meet quality, food-safety, and brand standards.
- Support event operations, menu launches, and product sourcing.
- Maintain purchase orders, supplier records, contracts, and supporting documentation.
- Ensure compliance with UAE food-safety regulations, procurement policies, and the authorization matrix.
- Prepare procurement reports and support internal and external audits.
Qualifications and experience
- Degree or certification in Finance, Supply Chain, Business Administration, or a related field.
- Minimum 3–5 years of experience in a similar role.
- Prior F&B procurement or operational experience in Dubai's hospitality, events, hotel, restaurant, or catering sector.
- Knowledge of food costing, inventory management, product specifications, and supplier evaluation.
- Familiarity with Dubai's F&B suppliers, distributors, pricing practices, and regulatory requirements.
- Strong proficiency in Microsoft Excel and procurement, ERP, or inventory-management systems.
- Previous UAE experience is preferred, particularly in the event industry.
Skills and knowledge
- Fluent in English; Arabic is a plus.
- Commercial negotiation and cost management skills.
- Supplier sourcing and relationship management skills.
- F&B product and market knowledge.
- Inventory and food-cost management skills.
- Analytical, reporting, planning, and organizational skills.
- Problem-solving, decision-making, stakeholder collaboration, attention to detail, and compliance skills.
Working approach
The role requires the ability to work unsupervised, collaborate with multicultural teams, work under pressure, and meet deadlines.
The position requires a team-oriented, communicative, adaptable, and safety-conscious approach.
Engagement note
The role is offered under a freelancer agreement.
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