Administrator (Freelance)

About the Role

Key Responsibilities

• Manage departmental filing, archiving, documentation, and organized office operations.
• Process purchase requests, purchase invoices, and LPO tracking in Business Central.
• Track event-related finances, reconcile post-event quotations, and follow up on supplier invoices.
• Submit DCD permits, fire truck payment requests, and related compliance documentation.
• Update venue operations logs and inventory records and archive Post Event Reports to SharePoint.
• Manage the complaints master report and submit monthly guest-experience summaries.
• Manage calendars, meeting logistics, materials, and minutes for executive administration.
• Assist with presentations, APAC reports, and routine communications while maintaining confidentiality.

Qualifications and Experience

• Degree or certification in Business Administration.
• At least 2–3 years of experience in a similar role.
• Previous UAE experience, preferably in the event industry.
• Excellent oral and written communication skills and fluent English.
• Arabic language skills are advantageous.
• IT literacy including the full Microsoft Office Suite.

Skills and Personal Qualities

• Ability to work independently and with multicultural teams.
• Strong presentation, communication, listening, creative-thinking, and organizational skills.
• Proactive, self-motivated, collaborative, flexible, and receptive to feedback.
• Ability to manage competing priorities, work under pressure, meet deadlines, and handle confidential information.

Engagement Terms

• The role is offered on a freelancer agreement and requires the candidate to have their own visa or sponsorship.