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F&B Coordinator (Freelance)

Coca Cola Arena
Dubai, UAE
Entry
Onsite
Discovered 3 weeks ago
Food and beverage operationsEvent coordinationAdministrative coordinationStaffing and schedule coordinationVendor and supplier coordinationFood safety documentation
Free

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Food and beverage operationsEvent coordinationAdministrative coordination
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About the Role

Provide administrative, operational, and compliance support to the Food and Beverage department at Coca-Cola Arena.

Support event preparation, staffing, accreditation, vendors, transactions, permits, settlements, culinary documentation, food safety, inventory, and maintenance.

Maintain smooth F&B operations before, during, and after events.

Key Responsibilities

  • Support pre-event, during-event, and post-event administration, including schedules and staffing plans.
  • Prepare accreditations and coordinate staffing with external providers.
  • Prepare staff meal requests and maintain meal trackers.
  • Submit POS and power requirements to Facilities Management.
  • Process purchase requests, purchase orders, and invoices in Business Central.
  • Update F&B rosters in HRMS.
  • Support ordering, receiving, storing, stock counts, and inventory reconciliation.
  • Maintain recipes, product specifications, SOPs, food safety records, checklists, and logs.
  • Monitor IoT temperature systems and coordinate kitchen equipment maintenance.
  • Process permits, NOCs, vehicle access forms, quotations, and administrative records.

Qualifications and Experience

  • At least 2–3 years of experience in a similar role.
  • Previous administration, coordination, hospitality, F&B, events, catering, culinary administration, or hotel operations experience is preferred.
  • Knowledge of food safety documentation, HACCP, Dubai Municipality compliance, inventory processes, and F&B systems is preferred.
  • Experience with HRMS, Business Central, Venue Ops, or similar systems is advantageous.
  • Good knowledge of Microsoft Office, especially Excel and Outlook.
  • Previous UAE experience, preferably in the event industry.
  • Excellent oral and written communication skills and fluent English; Arabic is a plus.

Skills and Knowledge

  • Strong administrative and coordination skills with excellent attention to detail and follow-up.
  • Ability to manage multiple event deadlines and work under pressure.
  • Understanding of F&B operations, culinary documentation, food safety, inventory, and supplier coordination.
  • Organized, proactive, and accurate with documentation.
  • Strong communication and stakeholder management skills.

Personal Qualities

Friendly, amicable, and people-centric approach.

Excellent listening and communication skills at all levels.

Willingness to work as a team member and accept direction.

Positive attitude while maintaining safety standards.

Engagement Terms

  • The role is offered on a freelancer agreement.
  • The candidate must have their own visa or sponsorship.

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