Procurement and Contracts Document Controller
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Key skills for this role
About the Role
Maintain and control procurement and contract documentation in both physical and electronic filing systems. Ensure all contracts, purchase orders, amendments, correspondence, an.
Key Skills for This Role
Responsibilities
- Maintain and control procurement and contract documentation in both physical and electronic filing systems
- Ensure all contracts, purchase orders, amendments, correspondence, and supporting documents are properly recorded and updated
- Track document status, revisions, approvals, and distribution in accordance with company procedures
- Coordinate with procurement, legal, finance, quality, and project teams to collect and maintain required documentation
- Ensure proper version control and confidentiality of sensitive documents
- Prepare document transmittals, registers, trackers, and reports
- Monitor contract expiry dates, renewals, insurance certificates, bank guarantees, and other compliance documents
- Support tendering and sourcing activities by maintaining RFQ/RFP documentation and supplier records
- Ensure all procurement and contracts documentation complies with company policies and audit requirements
- Assist in supplier onboarding documentation and vendor master record updates
- Archive completed contracts and procurement files for future reference and audits
- Support internal and external audits by providing required procurement and contract records
Requirements
- Experience in document control for procurement and contracts
- Knowledge of contract management and compliance procedures
- Strong organizational and coordination skills
- Proficiency in maintaining physical and electronic filing systems
Full Job Posting
Key Responsibilities
- Maintain and control procurement and contract documentation in both physical and electronic filing systems.
- Ensure all contracts, purchase orders, amendments, correspondence, and supporting documents are properly recorded and updated.
- Track document status, revisions, approvals, and distribution in accordance with company procedures.
- Coordinate with procurement, legal, finance, quality, and project teams to collect and maintain required documentation.
- Ensure proper version control and confidentiality of sensitive documents.
- Prepare document transmittals, registers, trackers, and reports.
- Monitor contract expiry dates, renewals, insurance certificates, bank guarantees, and other compliance documents.
- Support tendering and sourcing activities by maintaining RFQ/RFP documentation and supplier records.
- Ensure all procurement and contracts documentation complies with company policies and audit requirements.
- Assist in supplier onboarding documentation and vendor master record updates.
- Archive completed contracts and procurement files for future reference and audits.
- Support internal and external audits by providing required procurement and contract records.
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