Procurement Admin

Deluxe Holiday Homes is a leading holiday-home and property-management company in Dubai, managing 700+ premium short-term rentals. The wider Deluxe Homes Group runs several licensed entities, a real-estate brokerage and joint ventures across the UAE and Armenia. We are professionalizing the finance function and need a hands-on Chief Accountant to own the books, tax and audit across the group.

Responsibilities:

Assist in researching and identifying potential suppliers that align with the company's needs and standards.

Obtain and compare quotations from suppliers to ensure cost-effective purchases.

Facilitate supplier onboarding processes, including due diligence checks and reference verifications.

Maintain an up-to-date supplier database and track performance metrics.

Process purchase requisitions from departments and convert them into official purchase orders.

Ensure all purchase orders are approved according to the company's authorization matrix.

Collaborate with suppliers to confirm order details, delivery dates, and costs.

Track outstanding orders and follow up with suppliers to expedite deliveries when necessary.

Organize, file, and maintain all procurement-related documents for easy retrieval and compliance purposes.

Ensure that all procurement activities adhere to company and industry-specific regulations.

Regularly update and maintain the procurement manual and related SOPs (Standard Operating Procedures).

Assist in monitoring inventory levels and identify purchasing needs.

Collaborate with the inventory team to forecast future supply needs.

Coordinate with the logistics team to facilitate incoming shipments and storage.

Liaise with various internal departments to determine their product and service needs.

Maintain open lines of communication with suppliers to ensure timely delivery and resolve any arising issues.

Assist in preparing regular procurement reports, detailing purchase activities, savings, and supplier performance.

Contribute to the continuous improvement of procurement processes.

Handle any returns, exchanges, or disputes with suppliers in a timely and professional manner.

Attend trade shows or supplier meetings as needed.