Post Fixture & Vessel Operations Executive
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Key skills for this role
About the Role
Aegis Group seeks an experienced Post Fixture & Vessel Operations Executive to manage dry bulk voyage operations from fixture through completion. The role requires 5+ years in dry bulk vessel operations, strong knowledge of charter parties, laytime calculations, and port agency coordination.
Key Skills for This Role
Responsibilities
- Execute post fixture operations from fixture recap through voyage completion
- Review Fixture Recaps and Charter Parties
- Prepare voyage instructions and operational documentation
- Coordinate vessel nominations and acceptance with all stakeholders
- Liaise with Owners, Charterers, Port Agents, Brokers, Surveyors and Terminals
- Monitor vessel movements and provide daily operational updates
- Coordinate loading and discharge operations
- Appoint and coordinate Load Port and Discharge Port Agents
- Review and verify PDAs and FDAs
- Coordinate Statements of Facts and supporting documentation
- Prepare Laytime Calculations and negotiate laytime settlements
- Prepare voyage MIS reports for Management
Requirements
- Minimum 5 years' experience in Dry Bulk Vessel Operations / Post Fixture Operations
- Experience working with ship owners, charterers, port agents and brokers
- Prior experience handling voyage operations from fixture through completion
- Experience with voyage accounting and laytime calculations will be highly advantageous
- Bachelor's Degree in any discipline; Shipping, Maritime or Logistics qualification preferred
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Workspace
- Excellent written and spoken English
Full Job Posting
About Us
- The Aegis Group is an international dry bulk shipping and commodity trading company headquartered in Dubai.
- We specialise in the commercial operation of dry bulk vessels, providing innovative freight solutions and reliable logistics services.
Job Overview
- We are looking for an enthusiastic and detail oriented Post Fixture & Vessel Operations Executive to join our growing Operations team.
- This is an excellent opportunity for an ambitious shipping professional with solid dry bulk operational experience.
Experience Required
- Minimum 5 years' experience in Dry Bulk Vessel Operations / Post Fixture Operations
- Experience working with ship owners, charterers, port agents and brokers
- Prior experience handling voyage operations from fixture through completion
- Experience with voyage accounting and laytime calculations will be highly advantageous
Education
- Bachelor's Degree in any discipline
- Shipping, Maritime or Logistics qualification preferred
- Diploma or Master's Degree in Shipping will be an added advantage
Key Responsibilities
- Execute post fixture operations from fixture recap through voyage completion
- Review Fixture Recaps and Charter Parties
- Prepare voyage instructions and operational documentation
- Coordinate vessel nominations and acceptance with all stakeholders
- Liaise with Owners, Charterers, Port Agents, Brokers, Surveyors and Terminals
- Monitor vessel movements and provide daily operational updates
- Coordinate loading and discharge operations
- Ensure smooth execution of voyages whilst maintaining high service standards
Port & Agency Management
- Appoint and coordinate Load Port and Discharge Port Agents
- Review and verify PDAs and FDAs
- Coordinate Statements of Facts and supporting documentation
- Monitor port productivity and operational performance
Voyage Performance
- Assist in voyage profitability monitoring
- Support bunker planning and bunker procurement
- Coordinate coastal conversion and reversion where applicable
- Assist in freight tax and bunker duty calculations
- Monitor operational costs throughout the voyage
Laytime & Claims
- Prepare Laytime Calculations
- Review and negotiate laytime settlements in accordance with Charter Party provisions
- Coordinate with P&I Clubs, Surveyors and Claims teams whenever required
- Maintain complete voyage records and supporting documentation
Reporting & Administration
- Prepare voyage MIS reports for Management
- Maintain accurate operational records
- Ensure timely closure of voyage files
- Continuously identify opportunities to improve operational efficiency and voyage performance
Essential Technical Skills
- Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Google Workspace
- Excellent Excel skills
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