Executive Assistant - Office of the Founder & Managing Director

📍 Dubai, United Arab Emirates

Why This Role Is Unique

• The selected candidate will work closely with the Founder and gain exposure to:
• International business operations
• Strategic decision-making
• Global commodity and shipping markets
• Executive communication and negotiations
• Business development and stakeholder management
• Corporate operations and coordination
• International travel and hospitality coordination
• High-level meetings and business interactions
• Entrepreneurial thinking and problem solving
• Real-world business execution across multiple industries
• No two days will be the same.
• This role is ideal for someone who enjoys variety, responsibility, fast learning, and working in a dynamic environment where initiative, intelligence, and adaptability are highly valued.

The Opportunity

• You will become an integral part of the Office of the Managing Director, supporting both professional and executive activities with a high degree of trust, ownership, and confidentiality.
• Your responsibilities may include:
• Executive calendar and schedule management
• Coordinating meetings, travel, and appointments
• Business correspondence and communication
• Following up with clients, vendors, consultants, and stakeholders
• Assisting in project coordination and execution
• Preparing presentations, reports, and documentation
• Managing priorities and helping optimize executive workflow
• Supporting business events, hospitality, and guest coordination
• Conducting research and assisting with strategic initiatives
• Handling sensitive and confidential matters with professionalism and discretion

Who We Are Looking For

• We are looking for individuals with strong personality, maturity, emotional intelligence, and a genuine desire to grow professionally and personally.
• The ideal candidate is:
• Highly organized and detail-oriented
• Intelligent and commercially aware
• Energetic, adaptable, and proactive
• Elegant and professional in communication and presentation
• Calm under pressure and solution-oriented
• Able to multitask and prioritize effectively
• Comfortable working closely with leadership
• Curious, ambitious, and eager to learn
• This role is particularly suited for candidates seeking meaningful long-term growth rather than a routine administrative job.

Preferred Backgrounds

• Candidates with experience in any of the following areas are encouraged to apply:
• Executive Assistant / Executive Office roles
• Founder's Office or Office Management
• Luxury hospitality or premium client servicing
• Airline or international hospitality industry
• Consulting or multinational environments
• Private office or family office support
• Business operations or coordination roles

Requirements

• Microsoft Office Suite

• Google Workspace
• Online meeting and collaboration tools
• Presentation and document preparation software
• Scheduling and coordination platforms
• Notion
• Slack
• Experience with AI productivity tools, CRM systems, project management tools, or HR systems will be considered advantageous.
• The candidate should have fluent in English and one other foreign language.

What We Offer

• Attractive tax-free salary package
• UAE employment visa and medical insurance
• Exposure to international business and leadership
• Direct mentorship and close interaction with the Founder
• Dynamic and multicultural working environment
• Significant learning and personality development opportunity
• Long-term career growth within the organization