PMO Executive Assistant
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Key skills for this role
About the Role
A confidential company in Doha is seeking a proactive PMO Executive Assistant to support the Transformation Office. The role involves administrative coordination, project tracking, reporting, and stakeholder communication.
Key Skills for This Role
Responsibilities
- Provide administrative and coordination support to the PMO and Transformation Office leadership.
- Assist in tracking project plans, milestones, and deliverables across transformation initiatives.
- Prepare reports, dashboards, and presentations for senior management.
- Coordinate meetings, agendas, and follow ups with stakeholders.
- Maintain project documentation, records, and governance templates.
- Support communication between project teams and key stakeholders.
- Monitor progress updates and escalate risks or delays where required.
- Assist in maintaining PMO tools, systems, and reporting frameworks.
- Ensure compliance with PMO standards and processes.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field
- 2–5 years of experience in administrative support, PMO coordination, or project support roles
- Basic understanding of project planning tools and methodologies, including Gantt charts
- Familiarity with project management tools (e.g., MS Project, Primavera, Jira, or similar)
- Strong written and verbal communication skills in Arabic and English
- Proficiency in MS Office (PowerPoint, Excel, Word)
- Strong organizational and time management skills
- High attention to detail and ability to manage multiple tasks
Full Job Posting
About the Role
- We are seeking a proactive and detail oriented PMO Executive Assistant to support the Transformation Office in coordinating and driving strategic initiatives. The role will provide administrative, coordination, and reporting support to ensure the smooth operation of PMO activities and effective exec
Key Responsibilities
- Provide administrative and coordination support to the PMO and Transformation Office leadership.
- Assist in tracking project plans, milestones, and deliverables across transformation initiatives.
- Prepare reports, dashboards, and presentations for senior management.
- Coordinate meetings, agendas, and follow ups with stakeholders.
- Maintain project documentation, records, and governance templates.
- Support communication between project teams and key stakeholders.
- Monitor progress updates and escalate risks or delays where required.
- Assist in maintaining PMO tools, systems, and reporting frameworks.
- Ensure compliance with PMO standards and processes.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- 2–5 years of experience in administrative support, PMO coordination, or project support roles.
- Exposure to project management or transformation environments is preferred.
- Basic understanding of project planning tools and methodologies, including Gantt charts.
- Familiarity with project management tools (e.g., MS Project, Primavera, Jira, or similar).
- Strong organizational and time management skills.
- Proficiency in MS Office (PowerPoint, Excel, Word).
- Strong written and verbal communication skills in Arabic and English.
- High attention to detail and ability to manage multiple tasks.
Key Competencies
- Organization and planning
- Communication and coordination
- Attention to detail
- Team collaboration
- Problem solving
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