PMC Senior Document Controller (UAE National)
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Key skills for this role
About the Role
Wood seeks an experienced PMC Senior Document Controller for ADNOC projects in Abu Dhabi. The role manages, controls, and coordinates all project documentation ensuring accurate document flow between contractors, vendors, and the client.
Key Skills for This Role
Responsibilities
- Establish and maintain the document control system in line with PMC and client standards.
- Manage the receipt, logging, distribution, tracking, and filing of all project documents.
- Ensure all documentation is correctly numbered, classified, and archived.
- Maintain up to date document registers and trackers (e.g., MDR, transmittals, drawing registers).
- Act as the focal point between PMC, EPC contractors, vendors, and client for all document related matters.
- Ensure timely distribution of drawings, specifications, procedures, and vendor documents.
- Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability.
- Ensure all documents comply with project document control procedures and naming conventions.
- Perform quality checks on incoming and outgoing documents.
- Maintain version control and ensure only latest revisions are in circulation.
- Support audits by ensuring document traceability and compliance with ISO standards.
- Generate periodic reports (document status, overdue documents, workflow tracking).
Requirements
- Diploma or Bachelor’s degree in Business Administration, Engineering, or related field
- 15+ years of document control experience in oil & gas / EPC / PMC projects
- Strong site based experience (onshore/offshore projects preferred)
- Experience working with PMC organizations on large scale projects
- Proficiency in EDMS systems (Aconex highly preferred)
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Good communication and stakeholder coordination skills
Full Job Posting
Job Objective
- The Senior Document Controller is responsible for managing, controlling, and coordinating all project documentation in accordance with PMC procedures, client standards, and project requirements.
- This role ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.
Document Control Management
- Establish and maintain the document control system in line with PMC and client standards
- Manage the receipt, logging, distribution, tracking, and filing of all project documents
- Ensure all documentation is correctly numbered, classified, and archived
- Maintain up to date document registers and trackers (e.g., MDR, transmittals, drawing registers)
Interface & Coordination
- Act as the focal point between PMC, EPC contractors, vendors, and client for all document related matters
- Ensure timely distribution of drawings, specifications, procedures, and vendor documents
- Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability
Quality & Compliance
- Ensure all documents comply with project document control procedures and naming conventions
- Perform quality checks on incoming and outgoing documents
- Maintain version control and ensure only latest revisions are in circulation
- Support audits by ensuring document traceability and compliance with ISO standard
Site Support
- Maintain and control site copies of approved drawings and documents
- Ensure superseded documents are removed from circulation
- Support construction and commissioning teams with timely document retrieval
- Manage redline markups and ensure proper incorporation into as built documentation
Systems & Reporting
- Utilize document management systems such as Aconex, EDMS, SharePoint, or similar
- Generate periodic reports (document status, overdue documents, workflow tracking)
- Monitor document turnaround times and highlight delays
Close Out & Handover
- Ensure proper compilation and submission of final documentation dossiers
- Coordinate with contractors for final as built documentation
- Support project handover by ensuring document completeness and accuracy.
Education and experience
- Diploma or Bachelor’s degree in Business Administration, Engineering, or related field
- 15+ years of document control experience in oil & gas / EPC / PMC projects
- Strong site based experience (onshore/offshore projects preferred)
- Experience working with PMC organizations on large scale projects
Skills & Competencies
- Strong knowledge of document control procedures and standards
- Proficiency in EDMS systems (Aconex highly preferred)
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Good communication and stakeholder coordination skills.
- Ability to work under pressure in a fast paced site environment
Preferred Experience
- Prior experience on projects with major operators like ADNOC
- Familiarity with project lifecycle from engineering through commissioning and handover
- Experience handling high volume documentation in multi contractor environments
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