PMC Senior Document Controller
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Key skills for this role
About the Role
The role involves managing project documentation, ensuring compliance, and coordinating between stakeholders in oil and gas projects, requiring strong document control skills.
Key Skills for This Role
Responsibilities
- Establish and maintain the document control system in line with PMC and client standards
- Manage the receipt, logging, distribution, tracking, and filing of all project documents
- Ensure all documentation is correctly numbered, classified, and archived
- Maintain up to date document registers and trackers (e.g., MDR, transmittals, drawing registers)
- Act as the focal point between PMC, EPC contractors, vendors, and client for all document related matters
- Ensure timely distribution of drawings, specifications, procedures, and vendor documents
- Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability
- Ensure all documents comply with project document control procedures and naming conventions
- Perform quality checks on incoming and outgoing documents
- Maintain version control and ensure only latest revisions are in circulation
- Support audits by ensuring document traceability and compliance with ISO standard
- Maintain and control site copies of approved drawings and documents
Requirements
- Diploma or Bachelor's degree in Business Administration, Engineering, or related field
- 15+ years of document control experience in oil & gas / EPC / PMC projects
- Strong site based experience (onshore/offshore projects preferred)
- Experience working with PMC organizations on large scale projects
- Strong knowledge of document control procedures and standards
- Proficiency in EDMS systems (Aconex highly preferred)
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Good communication and stakeholder coordination skills
- Ability to work under pressure in a fast paced site environment
Full Job Posting
The Role
- This is an exciting opportunity for an experienced PMC Senior Document Controller for ADNOC in Abu Dhabi.
Our Clients and Projects
- Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe.
- We are the market leading provider of integrated and innovative solutions that challenge the status quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets.
Job Objective
- The Senior Site Document Controller is responsible for managing, controlling, and coordinating all project documentation in accordance with PMC procedures, client standards, and project requirements.
- This role ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.
Education and experience
- Diploma or Bachelor's degree in Business Administration, Engineering, or related field
- 15+ years of document control experience in oil & gas / EPC / PMC projects
- Strong site based experience (onshore/offshore projects preferred)
- Experience working with PMC organizations on large scale projects
Skills & Competencies
- Strong knowledge of document control procedures and standards
- Proficiency in EDMS systems (Aconex highly preferred)
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Good communication and stakeholder coordination skills.
- Ability to work under pressure in a fast paced site environment
Preferred Experience
- Prior experience on projects with major operators like ADNOC
- Familiarity with project lifecycle from engineering through commissioning and handover
- Experience handling high volume documentation in multi contractor environments
Document Control Management
- Establish and maintain the document control system in line with PMC and client standards
- Manage the receipt, logging, distribution, tracking, and filing of all project documents
- Ensure all documentation is correctly numbered, classified, and archived
- Maintain up to date document registers and trackers (e.g., MDR, transmittals, drawing registers)
Interface & Coordination
- Act as the focal point between PMC, EPC contractors, vendors, and client for all document related matters
- Ensure timely distribution of drawings, specifications, procedures, and vendor documents
- Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability
Quality & Compliance
- Ensure all documents comply with project document control procedures and naming conventions
- Perform quality checks on incoming and outgoing documents
- Maintain version control and ensure only latest revisions are in circulation
- Support audits by ensuring document traceability and compliance with ISO standard
Site Support
- Maintain and control site copies of approved drawings and documents
- Ensure superseded documents are removed from circulation
- Support construction and commissioning teams with timely document retrieval
- Manage redline markups and ensure proper incorporation into as built documentation
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