PMC Project Admin Assistant (UAE National)
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Key skills for this role
About the Role
Wood seeks an experienced PMC Project Administration Assistant for ADNOC in Abu Dhabi. The role involves managing project documentation, ensuring compliance with standards, and coordinating document flow between contractors, vendors, and clients.
Key Skills for This Role
Responsibilities
- Establish and maintain the document control system in line with PMC and client standards
- Manage receipt, logging, distribution, tracking, and filing of all project documents
- Ensure all documentation is correctly numbered, classified, and archived
- Maintain up to date document registers and trackers (e.g., MDR, transmittals, drawing registers)
- Act as focal point between PMC, EPC contractors, vendors, and client for document matters
- Ensure timely distribution of drawings, specifications, procedures, and vendor documents
- Perform quality checks on incoming and outgoing documents
- Maintain version control and ensure only latest revisions are in circulation
- Support audits by ensuring document traceability and compliance with ISO standards
- Utilize document management systems such as Aconex, EDMS, SharePoint, or similar
- Generate periodic reports (document status, overdue documents, workflow tracking)
- Ensure proper compilation and submission of final documentation dossiers for project close out
Requirements
- Diploma or Bachelor's degree in Business Administration, Engineering, or related field
- 10+ years of document control experience in oil & gas / EPC / PMC projects
- Strong site based experience (onshore/offshore projects preferred)
- Experience working with PMC organizations on large scale projects
- Proficiency in EDMS systems (Aconex highly preferred)
- Strong knowledge of document control procedures and standards
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Good communication and stakeholder coordination skills
- Ability to work under pressure in a fast paced site environment
Full Job Posting
The Role
- Exciting opportunity for an experienced PMC Project Administration Assistant for ADNOC in Abu Dhabi.
Our Clients and Projects
- Wood's Oil, Gas & New Energies business delivers large and complex projects for national and international energy companies.
- Market leading provider of integrated solutions for oil and gas upstream, midstream, onshore, offshore, gas to liquids, decarbonization, and electrification.
What We Can Offer
- Meaningful and interesting projects delivered to high profile clients across the Energy Sector
- Commitment to Diversity and Inclusion
- Competitive remuneration package with regular reviews
- Medical Insurance covering inpatient and outpatient care
- Group Life and Personal Accident Insurance
- End of Service Gratuity in line with UAE Labor Law
- Employee Share Plan with company match
- Long Service Award at 5 year milestones
- Commitment to continued professional development
- Global connections with experts around the world
- Energy Transition Academy for knowledge sharing
Job Objective
- Responsible for managing, controlling, and coordinating all project documentation in accordance with PMC procedures, client standards, and project requirements.
- Ensures accurate document flow between contractors, vendors, and the client while maintaining full traceability and compliance.
Responsibilities
- Establish and maintain the document control system in line with PMC and client standards
- Manage the receipt, logging, distribution, tracking, and filing of all project documents
- Ensure all documentation is correctly numbered, classified, and archived
- Maintain up to date document registers and trackers (e.g., MDR, transmittals, drawing registers)
- Act as the focal point between PMC, EPC contractors, vendors, and client for all document related matters
- Ensure timely distribution of drawings, specifications, procedures, and vendor documents
- Coordinate with engineering, construction, QA/QC, and commissioning teams to ensure document availability
- Ensure all documents comply with project document control procedures and naming conventions
- Perform quality checks on incoming and outgoing documents
- Maintain version control and ensure only latest revisions are in circulation
- Support audits by ensuring document traceability and compliance with ISO standard
- Maintain and control site copies of approved drawings and documents
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Engineering, or related field
- 10+ years of document control experience in oil & gas / EPC / PMC projects
- Strong site based experience (onshore/offshore projects preferred)
- Experience working with PMC organizations on large scale projects
- Strong knowledge of document control procedures and standards
- Proficiency in EDMS systems (Aconex highly preferred)
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Good communication and stakeholder coordination skills
- Ability to work under pressure in a fast paced site environment
- Prior experience on projects with major operators like ADNOC
- Familiarity with project lifecycle from engineering through commissioning and handover
About Us
- Wood is a global leader in consulting, engineering and operations for the energy and materials sectors.
- 33,000 people in around 50 countries, supporting clients across the full asset lifecycle.
- Wood forms the Energy & Materials pillar of Sidara a global partnership of leading multidisciplinary engineering, design, and project management companies.
Diversity Statement
- Equal opportunity employer recognizing the value of a diverse workforce.
- All suitably qualified applicants receive consideration without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics.
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