Personal Assistant to the Managing Director
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Key skills for this role
About the Role
SECTIONS GROUP seeks a Personal Assistant to support the Managing Director with calendar management, correspondence, travel coordination, and administrative tasks. Candidates must have experience in fit-out, interior design, furniture manufacturing, or construction companies.
Key Skills for This Role
Responsibilities
- Manage the Managing Director’s calendar, including scheduling meetings, appointments, and events
- Handle emails, phone calls, and correspondence on behalf of the Managing Director
- Coordinate and arrange travel, meetings, and business appointments
- Prepare reports, presentations, meeting minutes, and official documents
- Maintain confidential files, records, and sensitive information with discretion
- Follow up on tasks and ensure timely completion of action items
- Liaise with internal departments, clients, suppliers, and external stakeholders
- Provide day to day administrative support to ensure smooth business operations
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
- Previous experience in a fit out, interior design, furniture manufacturing, or construction company is mandatory
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to handle confidential information with professionalism and discretion
- Strong attention to detail and problem solving skills
- Ability to work independently and under pressure in a fast paced environment
- Diploma or Bachelor’s Degree in Business Administration, Management, or a related field
Full Job Posting
Role Overview
- We are seeking a highly organized, proactive, and reliable Personal Assistant to provide comprehensive administrative and coordination support to the Managing Director.
Key Responsibilities
- Manage the Managing Director’s calendar, including scheduling meetings, appointments, and events
- Handle emails, phone calls, and correspondence on behalf of the Managing Director
- Coordinate and arrange travel, meetings, and business appointments
- Prepare reports, presentations, meeting minutes, and official documents
- Maintain confidential files, records, and sensitive information with discretion
- Follow up on tasks and ensure timely completion of action items
- Liaise with internal departments, clients, suppliers, and external stakeholders
- Provide day to day administrative support to ensure smooth business operations
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
- Previous experience in a fit out, interior design, furniture manufacturing, or construction company is mandatory
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to handle confidential information with professionalism and discretion
- Strong attention to detail and problem solving skills
- Ability to work independently and under pressure in a fast paced environment
- Diploma or Bachelor’s Degree in Business Administration, Management, or a related field
Preferred
- UAE experience in a similar role
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