Personal Assistant to Chairman
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Grand Flora Group seeks an organized and proactive Personal Assistant to support the Chairman in day-to-day operations. Responsibilities include calendar management, travel coordination, communication management, and event planning.
Key Skills for This Role
Responsibilities
- Manage the Chairman’s daily calendar, scheduling meetings, appointments, and events
- Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries
- Screen phone calls, emails, and other communications, ensuring important matters are prioritized and responded to promptly
- Prepare materials and agendas for meetings, take notes, and follow up on action items
- Draft and proofread correspondence, reports, presentations, and other documents
- Assist in planning and organizing events, both professional and personal, including conferences, board meetings, client events, and social gatherings
- Conduct research as needed for various projects, including compiling reports, statistics, and background information
- Provide personal support as needed, including managing the Chairman’s personal appointments, errands, and other related tasks
- Act as a liaison between the Chairman and key stakeholders, including employees, clients, and external partners
Requirements
- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior leadership
- Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast paced environment
- Strong communication skills, both verbal and written, with a high level of professionalism and discretion
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
- Ability to maintain confidentiality and handle sensitive information with the utmost discretion
- Excellent time management skills and the ability to manage competing priorities
- A proactive and can do attitude, with the ability to anticipate the needs of the Chairman
- Strong attention to detail and the ability to maintain high standards of work
- Flexibility to adapt to changing requirements and work hours as needed
- A positive and professional demeanor with excellent interpersonal skills
Full Job Posting
About Us
- Grand Flora Group was established in 1990 with a revolutionary vision to enhance the way people celebrate life through original and creative henna designs.
- With progressive leaders, Grand Flora works across a range of industries including Beauty & Health, Food & Beverage, Interiors & Decorations, and its new venture in Mall Management and Real Estate.
- We are currently seeking an organized, efficient, and proactive Personal Assistant to support our chairman in day to day operations.
Job Summary
- The Personal Assistant to the Chairman will provide comprehensive administrative support to the Chairman, ensuring efficient time management, handling confidential matters, and assisting with various tasks, both professional and personal.
- This is a high responsibility role requiring exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast paced environment.
Key Responsibilities
- Calendar & Schedule Management: Manage the Chairman’s daily calendar, scheduling meetings, appointments, and events.
- Travel Coordination: Organize domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
- Communication Management: Screen phone calls, emails, and other communications, ensuring important matters are prioritized and responded to promptly.
- Meeting Preparation & Support: Prepare materials and agendas for meetings, take notes, and follow up on action items.
- Document Management: Draft and proofread correspondence, reports, presentations, and other documents. Handle confidential documents with discretion.
- Event Planning: Assist in planning and organizing events, both professional and personal, including conferences, board meetings, client events, and social gatherings.
- Research & Reporting: Conduct research as needed for various projects, including compiling reports, statistics, and background information.
- Personal Assistance: Provide personal support as needed, including managing the Chairman’s personal appointments, errands, and other related tasks.
- Liaison Role: Act as a liaison between the Chairman and key stakeholders, including employees, clients, and external partners.
Key Requirements
- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior leadership.
- Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast paced environment.
- Strong communication skills, both verbal and written, with a high level of professionalism and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Ability to maintain confidentiality and handle sensitive information with the utmost discretion.
- Excellent time management skills and the ability to manage competing priorities.
- A proactive and can do attitude, with the ability to anticipate the needs of the Chairman.
- Strong attention to detail and the ability to maintain high standards of work.
- Flexibility to adapt to changing requirements and work hours as needed.
- A positive and professional demeanor with excellent interpersonal skills.
Key Attributes
- Competitive salary and benefits package.
- Opportunity to work closely with senior leadership in a dynamic and fast paced environment.
- Exposure to high level business decisions and leadership strategies.
- Career development opportunities in a prestigious organization.
- A collaborative and supportive work culture.
Application Instructions
- Interested candidates who meet the qualifications are encouraged to submit their CV to hr.officer@grandfloragroup.com
- Only applicants with relevant experience and expertise will be contacted.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Grand Flora Group
Blonde Specialist
Dubai, UAE
Grand Flora Group is hiring a Blonde Specialist for their luxury ladies salon in Jumeirah, Dubai. The ideal candidate has 3+ years of experience in blonde transformations, balayage, airtouch, color correction, and toning
facial & bodycare trainer
Dubai, UAE
Grand Flora Group is hiring an experienced Facial & Body Care Trainer in Dubai. The trainer will deliver professional training in facial and body care treatments, evaluate staff performance, and ensure high service quali
CRM Manager
Dubai, UAE
Grand Flora Group seeks an experienced CRM Manager to strengthen customer loyalty and drive revenue through exceptional customer relationship strategies. The role involves developing CRM strategies, managing customer dat
Housekeeping Manager( female )
Dubai, UAE
Grand Flora Group is seeking an experienced Housekeeping Manager to lead housekeeping operations across luxury salon branches in Dubai. The role involves managing staff, ensuring hygiene standards, controlling inventory,
Guest Relations / Hospitality Manager
Dubai, UAE
Grand Flora Group seeks a passionate Guest Relations / Hospitality Manager to deliver exceptional luxury customer experiences across premium salon operations. The role involves handling VIP clients, developing customer e
Female Call Center Manager - Arabic & English Speaker
Dubai, UAE
Grand Flora Group seeks an experienced Female Call Center Manager to lead customer service and telesales operations for a beauty and salon services company in Dubai. The role involves coaching the team, monitoring KPIs,
female sales manager (beauty industry)
Dubai, UAE
Grand Flora Group seeks a female Sales Manager to lead and grow their salon business in Dubai. Requires 5+ years of sales management experience in beauty, salon, or luxury retail. The role involves driving revenue, devel
Visual Merchandiser expert( female)
Dubai, UAE
Grand Flora Group is hiring a Freelance Visual Merchandiser for a 6-month contract to enhance customer experience across their salon branches in Dubai. The role involves designing in-store displays, ensuring brand consis
Blonde Specialist
Dubai, UAE
facial & bodycare trainer
Dubai, UAE
CRM Manager
Dubai, UAE
Housekeeping Manager( female )
Dubai, UAE
Guest Relations / Hospitality Manager
Dubai, UAE
Female Call Center Manager - Arabic & English Speaker
Dubai, UAE
female sales manager (beauty industry)
Dubai, UAE
Visual Merchandiser expert( female)
Dubai, UAE