Personal Assistant to CEO
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Key skills for this role
About the Role
We are seeking an exceptional Executive & Personal Assistant to support our CEO in a high-trust role. You will manage calendar, correspondence, meetings, travel, and personal tasks with precision and discretion.
Key Skills for This Role
Responsibilities
- Manage the CEO's calendar and correspondence with discretion and precision
- Prepare agendas and briefing materials ahead of meetings, capture decisions and actions, and track follow ups
- Maintain a live overview of the CEO's open items, deadlines and dependencies
- Produce polished documents, summaries and correspondence from brief instructions
- Arrange and coordinate all travel end to end: flights, accommodation, ground transport and detailed itineraries
- Manage personal appointments, errands, renewals and lifestyle coordination in Dubai
- Act as a trusted point of contact and filter, managing what reaches the CEO
Requirements
- Proven experience as an Executive Assistant, Personal Assistant or Chief of Staff, ideally supporting a founder, CEO or senior executive
- Based in Dubai (or willing to relocate) and eligible to work in the UAE
- Excellent written and spoken English
- Proficiency with Google Workspace (Calendar, Gmail, Docs) and ability to adopt new tools quickly
- Strong writing skills, with ability to draft professional correspondence and documents
- Flexibility to support international time zones as required
Full Job Posting
About Us
- We are a fast growing international healthcare group operating across the UK, Europe, US, and GCC.
- We are building a business defined by uncompromising quality and customer experience.
The Role
- Reporting directly to the CEO, the Executive & Personal Assistant will provide comprehensive executive and personal support.
- This is a high trust role for a proactive, highly organised professional who anticipates needs and closes loops independently.
Key Responsibilities
- Calendar and inbox management: manage CEO's calendar and correspondence, triage communication, draft responses, coordinate across time zones.
- Meeting coordination and follow through: prepare agendas, capture decisions, track follow ups to completion.
- Commitment and task tracking: maintain live overview of open items, deadlines, dependencies.
- Document preparation: produce polished documents, summaries, correspondence from brief instructions.
- Travel and logistics: arrange end to end travel including flights, accommodation, ground transport, itineraries.
- Personal and lifestyle support: manage personal appointments, errands, renewals, lifestyle coordination.
- Gatekeeping and prioritisation: act as trusted point of contact, filter and redirect matters appropriately.
Candidate Profile
- Proactivity: identifies what needs to be done and acts independently.
- Diligence and reliability: delivers consistently and follows through on every commitment.
- Exceptional attention to detail: maintains accuracy and quality in every output.
- Sound judgement: makes considered decisions, brings solutions, knows when to escalate.
- Discretion and integrity: handles confidential matters with absolute professionalism.
- Composure: remains calm and effective in a fast paced environment.
- Clear communication: provides concise, specific, timely updates.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant or Chief of Staff, ideally supporting a founder, CEO or senior executive.
- Based in Dubai (or willing to relocate) and eligible to work in the UAE.
- Excellent written and spoken English (additional languages advantageous).
- Proficiency with Google Workspace (Calendar, Gmail, Docs) and ability to adopt new tools quickly.
- Strong writing skills, with ability to draft professional correspondence and documents.
- Flexibility to support international time zones as required.
What We Offer
- A high trust, high impact role working directly with the CEO of a growing international group.
- Exposure to how a multi market business is built and scaled.
- Genuine ownership, autonomy and opportunity to grow with the organisation.
- Competitive salary and benefits package, commensurate with experience.
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