Personal Assistant / Executive Secretary/House Manager
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Key skills for this role
About the Role
We are seeking a highly organized and discreet Personal Assistant / Executive Secretary / House Manager to support the Owner/Director in Dubai. You will manage schedules, coordinate travel, oversee household operations, and handle confidential matters.
Key Skills for This Role
Responsibilities
- Manage the Director’s calendar, appointments, meetings, and correspondence
- Prepare reports, presentations, meeting minutes, and other business documents
- Coordinate local and international travel arrangements, including flights, hotels, visas, transportation, and itineraries
- Coordinate recruitment and basic supervision of household staff, including housemaids, drivers, and other domestic personnel
- Oversee household operations, maintenance, service providers, and supplies
- Handle personal errands, appointments, reservations, and special requests for the Director and family members
- Coordinate and process government related transactions and documentation as required, including RTA vehicle registration renewals, driving license renewals, vehicle inspections, traffic related matters, and other government authority requirements
- Monitor deadlines, follow up on pending matters, and ensure timely completion of assigned tasks
- Accompany the Director on business trips, meetings, or personal travel when required
- Maintain strict confidentiality of all business and personal information
Requirements
- Bachelor's Degree preferred
- Minimum 2 5 years of experience in a similar role
- Excellent English communication skills; Arabic is an advantage
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational, multitasking, and problem solving skills
- Professional, trustworthy, discreet, and detail oriented
- UAE driving license is an advantage
Full Job Posting
Job Summary
- We are seeking a highly organized, reliable, proactive, and discreet Personal Assistant / Executive Secretary / House Manager to provide comprehensive administrative, personal, and household support to the Owner/Director. The successful candidate will be responsible for managing schedules, coordinat
Key Responsibilities
- Manage the Director’s calendar, appointments, meetings, and correspondence.
- Prepare reports, presentations, meeting minutes, and other business documents.
- Coordinate local and international travel arrangements, including flights, hotels, visas, transportation, and itineraries.
- Coordinate recruitment and basic supervision of household staff, including housemaids, drivers, and other domestic personnel.
- Oversee household operations, maintenance, service providers, and supplies.
- Handle personal errands, appointments, reservations, and special requests for the Director and family members.
- Coordinate and process government related transactions and documentation as required, including RTA vehicle registration renewals, driving license renewals, vehicle inspections, traffic related matters, and other government authority requirements.
- Monitor deadlines, follow up on pending matters, and ensure timely completion of assigned tasks.
- Accompany the Director on business trips, meetings, or personal travel when required.
- Maintain strict confidentiality of all business and personal information.
Requirements
- Bachelor’s Degree preferred.
- Minimum 2–5 years of experience in a similar role.
- Excellent English communication skills; Arabic is an advantage.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong organizational, multitasking, and problem solving skills.
- Professional, trustworthy, discreet, and detail oriented.
- UAE driving license is an advantage.
Working Conditions
- Flexible working hours based on business and personal requirements.
- Must be available on a 24/7 on call basis, as needed, including weekends and public holidays.
Key Competencies
- Confidentiality & Integrity
- Organization & Time Management
- Communication Skills
- Problem Solving
- Flexibility & Adaptability
- Professionalism & Discretion
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