Personal Assistant
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Key skills for this role
About the Role
The role involves managing schedules, organizing travel, handling correspondence, and maintaining accounting records, requiring strong organizational and communication skills.
Key Skills for This Role
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Overview
Our client, a leading regional law firm, is seeking a highly organized and proactive Executive Assistant to support the Managing Partner.
The ideal candidate will play a critical role in ensuring smooth daily operations, providing high-level administrative support, and assisting with basic accounting tasks.
This role requires strong multitasking abilities, discretion, and excellent communication skills.
Responsibilities
- Manage the Managing Partner s calendar, including scheduling meetings and coordinating across multiple time zones
- Organize travel arrangements, itineraries, and logistics
- Act as the primary point of contact between the Managing Partner and internal/external stakeholders
- Handle correspondence with professionalism, accuracy, and confidentiality
- Prepare meeting agendas and relevant documentation
- Attend meetings, take minutes, and ensure proper follow-up on action points
- Coordinate with different departments to ensure alignment with business objectives
- Issue invoices and manage billing processes
- Follow up on collections and outstanding payments
- Maintain organized accounting records and documentation
- Prepare and update accounting data in Excel for submission to the accounting department
- Ensure accuracy and timely tracking of financial transactions
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