Personal Assistant

Role Overview

Employment Term

• The role is a 12-month contract that is extendable.

Key Responsibilities

• Provide end-to-end personal and administrative support to the senior stakeholder.
• Manage calendars, meetings, appointments and daily schedules.
• Coordinate domestic and international travel, itineraries, transportation, accommodation and reservations.
• Anticipate requirements and manage priorities and follow-ups.
• Handle confidential and sensitive information with discretion.
• Coordinate with internal teams, external stakeholders, service providers and personal contacts.
• Manage personal and professional requests.
• Handle urgent requests, last-minute changes and challenging situations calmly.
• Track commitments and ensure actions are completed on time.
• Exercise sound judgment and diplomacy in sensitive situations.
• Maintain professionalism, confidentiality and attention to detail.

Requirements

• 8–10 years of experience as a Personal Assistant, Executive Assistant, Private Assistant or similar.
• Experience supporting a senior executive, C-suite leader, UHNW individual, family office principal or high-profile stakeholder.
• Excellent calendar, diary and travel management skills.
• Strong organisational and multitasking capabilities.
• Ability to anticipate requirements and work with minimal supervision.
• Exceptional discretion and confidentiality.
• Excellent communication and stakeholder-management skills.
• Ability to work under pressure and manage changing priorities.
• Strong proficiency in Microsoft Office and Outlook.
• Flexibility to support urgent or time-sensitive requirements.

Relevant Skills

• Personal assistance, executive support, diary management, calendar management and complex travel arrangements are central to the role.
• Additional relevant skills include stakeholder management, confidentiality, discretion, administrative support, vendor coordination, time management and attention to detail.