People and Culture Officer

Role Overview

Personnel and Payroll

• Process insurance files, employment letters, insurance certificates and staff leave reports.
• Process overtime, payroll for temporary employees and distribution of pay slips.
• Create, update, archive and organize personnel records and HR correspondence.

Recruitment and Contracts

• Coordinate recruitment and hiring with managers and maintain current job descriptions.
• Support job advertising, interviews, interview reports, reference checks and employee-file preparation.
• Coordinate onboarding, probation follow-up and employment confirmation letters.
• Draft employment contracts, track signatures, file contracts and monitor contract expirations.

Safeguarding and Gender

• Follow up on criminal-record checks, safeguarding inductions and required safeguarding training.
• Cooperate with child-safeguarding investigations and follow up on allegations with relevant management and legal counsel.
• Report suspected sexual harassment or gender-based violence through the appropriate organizational channels.

Emergency and Compliance

• Remain available during emergencies and understand responsibilities under the Disaster Preparedness Plan.
• Ensure activities comply with Plan International policies, procedures, safeguarding standards, gender equality requirements and inclusion principles.

Technical Qualifications

• Diploma in administration or management; human resources management is preferred.
• Two years of experience in a similar position.
• Knowledge of Word, Excel and Access.
• Fluency in French; English or Spanish is an advantage.
• Knowledge of Haitian labor law and HR recruitment methods and procedures.

Core Competencies

• Strong listening, discretion, tact, organization, writing and interpersonal skills.
• Ability to prioritize, manage time, coordinate multiple tasks, work under pressure and work outside regular hours when necessary.

Workplace Information

• The role profile describes the workplace as the central office and the source metadata classifies the role as onsite.

Compensation

• The source lists a salary of $997 without specifying currency or pay period.