People Administrator & Project Management Officer, MENA
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Key skills for this role
About the Role
Trivandi is seeking a motivated People Administrator & PRO to support day-to-day People operations and government relations in Dubai and KSA. The role involves employee lifecycle administration, visa processing, and compliance with DMCC regulations.
Key Skills for This Role
Responsibilities
- Support day to day People administration activities across employee lifecycle including onboarding, employment changes and offboarding
- Prepare letters, certificates and other HR documentation
- Maintain accurate employee records and HR databases ensuring all information is up to date and compliant
- Coordinate onboarding processes for new employees including document collection, inductions and system access requests
- Track probation periods, visa expiry dates, passport renewals and other key employee milestones
- Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes
- Maintain annual leave and attendance records
- Respond to employee queries relating to HR policies, benefits, visas and company procedures
- Support implementation and continuous improvement of HR processes and systems
- Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration
- Ensure all HR practices are compliant with UAE labour law and company policies
- Act as main point of contact for DMCC and relevant UAE government authorities
Requirements
- 1–2 years of experience in Human Resources or People operations in Dubai
- Strong administration skills developed within a professional setting
- Experience with HRMS platforms or other relevant HR information system
- Proficient in the use of IT and Microsoft programmes and iOS applications
- Highly organised, detail oriented, and able to manage multiple priorities
- Excellent communication skills with ability to handle confidential information with discretion
- Arabic speaker (strongly desirable)
Full Job Posting
About the Role
- We are looking for a motivated People Administrator & PRO to join our People team to support day to day People operations and government relations activities for the business in Dubai and KSA, with a strong focus on DMCC processes and compliance.
- The role is responsible for coordinating employee lifecycle administration, including visa and immigration activities, maintaining employee records, supporting payroll inputs, and acting as key liaison with DMCC and relevant UAE government authorities.
- This role requires strong organisational skills, attention to detail, excellent communication skills, and a proactive approach to employee support and compliance management.
HR Administration
- Support day to day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding.
- Prepare letters, certificates and other HR documentation.
- Maintain accurate employee records and HR databases ensuring all information is up to date and compliant.
- Coordinate onboarding processes for new employees including document collection, inductions and system access requests.
- Track probation periods, visa expiry dates, passport renewals and other key employee milestones.
- Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes.
- Maintain annual leave and attendance records.
- Respond to employee queries relating to HR policies, benefits, visas and company procedures.
- Support the implementation and continuous improvement of HR processes and systems.
- Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration.
- Ensure all HR practices are compliant with UAE labour law and company policies.
PRO & Government Relations Responsibilities
- Act as the main point of contact for DMCC and relevant UAE government authorities.
- Manage and process employment visas, labour cards, Emirates IDs, medicals and residency permits.
- Coordinate visa applications, renewals, cancellations and status changes for employees.
- Maintain accurate tracking of all visa and immigration activities and ensure renewals are completed in advance of expiry dates.
- Ensure compliance with all DMCC regulations and UAE immigration requirements.
- Coordinate document attestation and notarisation processes where required.
- Support WPS and labour related administrative requirements.
- Keep up to date with changes to UAE labour law, immigration regulations and DMCC requirements and communicate impacts to the business.
- Support the KSA People team with KSA Business Visa applications and renewals, monitoring expiry dates and turnaround times.
Personal Skills and Experience
- 1–2 years of experience in Human Resources or People operations in Dubai, ideally within a professional services or fast paced environment.
- Strong administration skills developed within a professional setting.
- Experience with HRMS platforms or other relevant HR information system.
- Proficient in the use of IT and Microsoft programmes and iOS applications.
- Highly organised, detail oriented, and able to manage multiple priorities in a fast paced environment.
- Excellent communication skills with the ability to handle confidential and sensitive information with discretion.
- Desirable DMCC systems knowledge.
- Desirable – KSA business visa and Iqama knowledge.
- Strongly desirable Arabic speaker.
About You
- Excellent team working skills with an open, friendly, and supportive style.
- Ability to effectively, accurately, and concisely present and communicate in both written and verbal forms.
- Proven attention to detail.
- Able to handle shifting demands.
- Responsive and helpful.
- Self motivated and resourceful.
- Loyal, displaying the highest levels of integrity and commitment.
- Flexible and adaptable in a dynamic company.
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