People Administrator & Project Management Officer, MENA
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Key skills for this role
About the Role
Trivandi is looking for a motivated People Administrator & PRO to support day-to-day HR operations and government relations in Dubai and KSA. The role involves employee lifecycle administration, visa processing, DMCC compliance, and payroll support.
Key Skills for This Role
Responsibilities
- Support day to day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding
- Prepare letters, certificates and other HR documentation
- Maintain accurate employee records and HR databases
- Coordinate onboarding processes for new employees including document collection, inductions and system access requests
- Track probation periods, visa expiry dates, passport renewals and other key employee milestones
- Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes
- Maintain annual leave and attendance records
- Respond to employee queries relating to HR policies, benefits, visas and company procedures
- Act as main point of contact for DMCC and relevant UAE government authorities
- Manage and process employment visas, labour cards, Emirates IDs, medicals and residency permits
Requirements
- 1–2 years of experience in Human Resources or People operations in Dubai, ideally within a professional services or fast paced environment
- Strong administration skills developed within a professional setting
- Experience with HRMS platforms or other relevant HR information system
- Proficient in the use of IT and Microsoft programmes and iOS applications
- Highly organised, detail oriented, and able to manage multiple priorities
- Excellent communication skills with ability to handle confidential information with discretion
- Desirable: DMCC systems knowledge
- Desirable: KSA business visa and Iqama knowledge
- Strongly desirable: Arabic speaker
Full Job Posting
About the Role
- We are looking for a motivated People Administrator & PRO to join our People team to support day to day People operations and government relations activities for the business in Dubai and KSA, with a strong focus on DMCC processes and compliance.
- The role is responsible for coordinating employee lifecycle administration, including visa and immigration activities, maintaining employee records, supporting payroll inputs, and acting as the key liaison with DMCC and relevant UAE government authorities.
Key Responsibilities
- Support day to day People administration activities across the employee lifecycle including onboarding, employment changes and offboarding.
- Prepare letters, certificates and other HR documentation.
- Maintain accurate employee records and HR databases ensuring all information is up to date and compliant.
- Coordinate onboarding processes for new employees including document collection, inductions and system access requests.
- Track probation periods, visa expiry dates, passport renewals and other key employee milestones.
- Support payroll administration by preparing monthly payroll inputs including leave, allowances, deductions and employee changes.
- Maintain annual leave and attendance records.
- Respond to employee queries relating to HR policies, benefits, visas and company procedures.
- Support the implementation and continuous improvement of HR processes and systems.
- Assist with recruitment coordination including interview scheduling, candidate communication and onboarding administration.
- Ensure all HR practices are compliant with UAE labour law and company policies.
- Act as the main point of contact for DMCC and relevant UAE government authorities.
Personal Skills and Experience
- 1–2 years of experience in Human Resources or People operations in Dubai, ideally within a professional services or fast paced environment.
- Strong administration skills developed within a professional setting.
- Experience with HRMS platforms or other relevant HR information system.
- Proficient in the use of IT and Microsoft programmes and iOS applications.
- Highly organised, detail oriented, and able to manage multiple priorities in a fast paced environment.
- Excellent communication skills with the ability to handle confidential and sensitive information with discretion.
- Desirable DMCC systems knowledge.
- Desirable – KSA business visa and Iqama knowledge.
- Strongly desirable Arabic speaker.
About Trivandi
- Trivandi provides advisory, design and delivery services across sport, events, live entertainment and venues.
- Founded in 2013 from the success of the London 2012 Games, we have grown to over 100 specialists across four global offices in London, Dubai, Riyadh and Brisbane, delivering over 300 projects in 29 countries.
- Our unique “One Team” approach brings together the right expertise at the right time, synchronising strategy, design, project management, and operations to simplify complexity and deliver actionable solutions.
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