Payroll Specialist

Process end-to-end monthly payroll for employees across eight APJ markets, prepare and file annual employee salary income tax returns, and execute all related statutory payments on time and in full compliance with local requirements.

This role is working closely with the APJ Payroll Specialist Statutory Compliance & Governance, with a hands-on, transaction-level focus that complements the compliance and governance.

Provide support and backup Payroll Specialist, statutory and governance as and when required.

Monthly Payroll Processing: Process monthly payroll end-to-end for all in-scope APJ countries, including new hires, terminations, transfers, and mid-cycle changes. Validate payroll inputs (attendance, leave, overtime, allowances, benefits, incentives, one-off payments) received from HR and local operations before each pay run. Run payroll calculations through the relevant payroll system or vendor platform and perform pre-payment reconciliation checks for accuracy. Coordinate with in-country payroll agencies to ensure payroll is delivered against the agreed monthly calendar for each market. Investigate and resolve payroll discrepancies, employee queries, and payment errors within agreed turnaround times. Prepare monthly payroll reconciliation reports and variance analysis for review by the Accounting Manager. Annual Salary Income Tax Return Processing Prepare and support filing of annual employee salary income tax returns/statements across all eight markets, including: Country Annual Salary Income Return Requirement Malaysia Form EA (annual remuneration statement), CP8D submission to LHDN Singapore Form IR8A and appendices, auto-inclusion scheme (AIS) submission to IRAS Australia (NSW/VIC) Income statements via Single Touch Payroll (STP) finalisation to ATO Japan Year-end adjustment (nenmatsu chosei) and Gensen Choshuhyo (withholding tax statement) Hong Kong IR56B annual employer's return to the Inland Revenue Department Indonesia Annual PPh21 tax reconciliation and employee tax slip (Bukti Potong) India Form 16 (TDS certificate) and annual Form 24Q filing Vietnam Annual personal income tax (PIT) finalisation for employees Reconcile annual salary and tax data against monthly payroll records prior to filing. Distribute annual tax statements/certificates to employees within statutory deadlines. Escalate any data gaps or discrepancies to the Accounting Manager well ahead of filing deadlines Statutory Payments Calculate and process all statutory payments arising from monthly payroll across the eight markets, including: Malaysia: EPF, SOCSO, EIS, PCB, HRDF levy Singapore: CPF contributions Australia: Superannuation Guarantee contributions, PAYG withholding, state payroll tax (NSW/VIC) Japan: Shakai Hoken, Koyo Hoken, Rosai Hoken, resident/income tax withholding Hong Kong: Mandatory Provident Fund (MPF) contributions Indonesia: BPJS Ketenagakerjaan, BPJS Kesehatan, PPh21 India: Provident Fund (PF), ESI, Professional Tax, Gratuity where applicable Vietnam: Social/Health/Unemployment Insurance (SI/HI/UI), Personal Income Tax (PIT) Prepare payment instructions/remittance files and submit within statutory due dates for each country. Maintain evidence of timely payment (receipts, bank confirmations, filing acknowledgements) for audit purposes. Track statutory due dates on the regional filing calendar and flag upcoming deadlines proactively. Compliance and Quality Support Follow standard operating procedures (SOPs) and control checkpoints defined by the Payroll Specialist, Statutory Compliance & Governance. Support internal and external audits by preparing requested payroll and statutory documentation. Flag any observed statutory or process changes in-market to the Accounting Manager for review. Maintain accurate, up-to-date employee payroll records and statutory filing documentation in the central repository. Stakeholder Support Respond to employee payroll queries (payslips, deductions, tax statements) within agreed service levels. Liaise with in-country payroll agencies on day-to-day processing issues. Coordinate with HR and Accounting teams on payroll inputs, cost center allocations, and general ledger postings. While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business. Knowledge Working knowledge of statutory payroll requirements in India (PF/ESI/Professional Tax/Form 16) is essential given the base location. Familiarity with payroll and statutory processes in at least two to three other in-scope markets (e.g. Singapore CPF, Malaysia EPF/SOCSO/PCB, Australia Super/STP).