Payroll Assistant( Sr. Time Keeper)
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Key skills for this role
Role Overview
The Payroll Assistant (Senior Time Keeper) supports accurate and timely payroll processing with a primary focus on timekeeping data integrity and management.
The role is the subject matter expert for the time and attendance system and liaises with employees, supervisors, and the payroll team.
Key Skills for This Role
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About the Employer
Aamal Services provides facilities, property operations advisory, maintenance, cleaning, janitorial, housekeeping, pest control, high-rise cleaning, and related support services.
Position Overview
The Payroll Assistant (Senior Time Keeper) supports accurate and timely payroll processing with a primary focus on timekeeping data integrity and management.
The role is the subject matter expert for the time and attendance system and liaises with employees, supervisors, and the payroll team.
Timekeeping and Attendance
- Administer time and attendance software and manual Excel records.
- Audit timecards for regular hours, overtime, shift differentials, PTO, and leave.
- Resolve missing punches, schedule conflicts, unauthorized overtime, and other timecard discrepancies.
- Maintain schedules, shift patterns, holiday calendars, and timesheet approvals.
- Educate managers and employees on timekeeping procedures and system usage.
Payroll Processing Support
- Prepare and reconcile timekeeping data for import into the payroll system.
- Assist with semi-monthly, bi-weekly, or weekly payroll runs.
- Calculate directed adjustments for back pay, bonuses, commissions, deductions, and garnishments.
- Support payslip and annual tax-document distribution.
- Maintain payroll records and employee files in compliance with data-protection regulations.
Compliance and Reporting
- Support compliance with Qatar labor laws, overtime rules, and applicable timekeeping requirements.
- Prepare attendance, overtime, absenteeism, and labor-cost reports.
- Assist with internal and external payroll audits by providing time and attendance records.
- Monitor changes in payroll tax laws and timekeeping regulations.
Query Resolution
- Respond to employee and manager questions about timesheets, pay discrepancies, leave balances, and clock-in or clock-out issues.
- Investigate and resolve timecard discrepancies for the correct pay period.
- Build positive working relationships across departments.
Essential Qualifications
- At least 2 years of experience in timekeeping, payroll assistance, or a similar data-accuracy-focused role.
- Hands-on experience with time and attendance software and payroll systems.
- Strong understanding of payroll processes, wage and hour laws, and basic accounting principles.
- Advanced Microsoft Excel skills, including VLOOKUPs and Pivot Tables.
- Strong organization, numerical accuracy, deadline management, discretion, and integrity.
Desirable Qualifications
- Associate or bachelor's degree in accounting, finance, business administration, or a related field.
- CPP or FPC payroll certification, or progress toward one.
- Experience in a unionized environment or with complex multi-state or multi-province payroll.
Work Arrangement
- Full-time permanent position performed in person.
Compensation
- Pay is listed as QAR 1.00 per month.
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