The Payroll Administrator is responsible for processing and auditing in-house payroll operations across multiple entities while ensuring compliance with federal, state, local, union, prevailing wage, and certified payroll requirements.
This position supports weekly and bi-weekly payroll processing, multi-state payroll administration, certified payroll reporting, payroll tax compliance, labor compliance reporting, and payroll reconciliations.
Essential Duties & Responsibilities The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by the business demands.
Payroll Administration:
Process weekly and bi-weekly payroll for hourly, salaried, union, and prevailing wage employees across multiple entities.
Review payroll transactions for accuracy including wages, overtime, deductions, benefits, garnishments, direct deposits, bonuses, and commissions.
Generate payroll, labor, compliance, and management reports.
Maintain audit-ready payroll records and supporting documentation.
Support worker’s compensation, OCIP, labor compliance, union, and government audits.
Prepare monthly labor and payroll reporting for management and project stakeholders. Systems & Process Improvement:
Maintain payroll system integrity and employee master data.
Assist with payroll system implementations, upgrades, and testing.
Identify process improvement opportunities to enhance payroll accuracy and efficiency.
Develop and maintain payroll procedures and training documentation.
Train managers and employees on payroll and timekeeping processes. Qualification Requirements Experience:
2–5 years of payroll processing experience, including multi-state payroll, union payroll, with a focus on certified payroll and prevailing wage requirements.
Construction certified payroll experience required.
Union experience required.
LCP and DIR experience required.
Experience in the construction and public works industry is strongly preferred.
Education
High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is highly desirable. Required Skills Payroll & Legal Knowledge:
Strong knowledge of federal, state, and local labor laws, including prevailing wage, Davis-Bacon and certified payroll regulations.
Strong knowledge of payroll processes and relevant legal regulations. Technical Skills:
Proficiency with payroll software (ViewPoint, Spectrum, ProContractor or similar ERP platforms) and Microsoft Office Suite, especially Excel. Attention to Detail:
Exceptional attention to detail and accuracy in handling payroll data and calculations. Organizational & Time-Management Skills:
Strong organizational and time-management skills, with the ability to meet deadlines under pressure. Communication & Problem-Solving Skills:
Strong communication, organizational, analytical, and problem-solving abilities. Analytical Skills:
Strong math and analytical skills. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit, stand, and walk. The employee is occasionally required to climb, or balance, and stoop, kneel, crouch, or crawl.
The employee occasionally is required to lift and/or move up to 25 pounds and to walk up to ½ mile daily.
Specific vision abilities in this job include close vision and distance vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; in outside weather conditions and is occasionally exposed to wet and/or humid conditions, and fumes or airborne particles.
The noise level in the work environment is usually moderate.
Note: Legacy Utility Group is a drug, smoke, and alcohol-free workplace.
Drug testing is a requirement for employment.
Legacy Utility Group is an Equal Opportunity Employer.
Employee-owned underground utility contractor serving municipalities, utilities, and construction clients with pipeline inspection, excavation, and rehabilitation.
