Parts Estimator

Overview

Key Responsibilitiesestimation & Parts Coordination

• Prepare accurate parts estimates with landing costs by reviewing requirements with technicians and service advisors.
• Prepare SVO20 (Service Order) for Job Cards based on approved estimates.
• Issue parts efficiently through ERP systems and physically hand over items to technicians as per approved estimations.
• Store job-specific parts in a clearly identifiable manner for efficient handover and tracking.
• Keep service advisors and relevant teams updated regarding parts arrivals, delays, and order status.
• Assist technicians, mechanics, service advisors, and other staff with queries related to parts and catalogues.

Inventory & Store Management

• Ensure spare parts are properly organized and maintain inventory accuracy at all times.
• Ensure parts catalogues are accurate and updated regularly.
• Maintain minimum stock quantities for fast-moving items and coordinate replenishment activities.
• Segregate parts received from warehouses and suppliers according to specific Job Cards or estimate orders.
• Ensure stock parts are correctly labeled and stored in the appropriate bin locations.

Sourcing & Procurement Support

• Source aftermarket, used, or unavailable parts to achieve cost-effective and faster lead-time solutions when required.
• Assist purchase executives with LPOs, IPOs, and other purchasing activities as needed.
• Coordinate with warehouses and drivers regarding purchasing and supply chain activities.
• Handle shipment coordination and related logistics activities.
• Adhere to company protocols for local and outside repair or refurbishment of parts.

Documentation & Compliance

• Prepare warranty forms indicating repair cost estimates and recommendations.
• Handle MOFA attestation for commercial invoices valued above AED 10,000 and ensure attested documents and receipts are submitted to Accounts in a timely manner.
• Ensure all related documentation is maintained accurately and updated as required.

Teamwork & Continuous Improvement

• Continuously learn new technical information and techniques through formal training sessions and practical exposure.
• Stay updated with all automotive brands handled by the company.
• Work closely with the Aftersales and Export teams to support customer requirements, supplier follow-ups, payments, and shipment arrangements.
• Report issues promptly to the department head and work collaboratively to resolve problems efficiently.
• Perform additional duties and responsibilities as assigned by management.

Requirements & Skills

• Good English communication skills, both written and verbal.
• Strong teamwork and coordination abilities.
• Ability to produce high-quality work consistently.
• Good understanding of automotive spare parts and catalogues.
• Familiarity with ERP systems and inventory management processes.
• Ability to follow written, oral, and diagram-based instructions effectively.
• Ability to solve problems involving multiple variables in standardised situations.
• Strong organisational and multitasking skills.
• Willingness to continuously learn and adapt to new automotive technologies and brands.

Preferred Qualifications

• Experience in automotive spare parts estimation, inventory, or procurement.
• Experience dealing with luxury or multi-brand automotive parts is an advantage.
• Knowledge of aftermarket sourcing and supply chain coordination preferred.