Paralegal Officer (Qatari & Children of Qatari Mother)
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Key skills for this role
About the Role
Commercial Bank in Qatar seeks a Paralegal Officer to manage criminal case files, including cheque handling, documentation, police complaints, and court follow-up. You will ensure accurate system updates, legal recordkeeping, and coordination with internal units, authorities, and external law firms.
Key Skills for This Role
Responsibilities
- Receive newly initiated criminal files from business units and ensure timely legal action
- Acknowledge receipt of post dated cheques (PDCs) along with related documentation
- Verify and review all documents and sign as the official custodian for original cheques
- Review criminal hand over documentation and cross check with updated data in RCS
- Categorize cheques by type and prepare Excel sheets capturing key cheque information
- Monitor and ensure timely posting of cheques within a two day window
- Compile physical case files and ensure full updates in RCS
- Draft and submit formal complaints to the Police Department
- Monitor and follow up on case hearings daily and provide weekly hearing schedules
- Liaise with Police Department, Public Prosecution, and external law firms
- Receive payments from Public Prosecution and ensure prompt deposit into legal suspense account
- Maintain monthly reconciliation records for recovery amounts and prepare monthly reports
Requirements
- Bachelor’s degree in Law, Business Administration, or a related field (Law preferred)
- Strong knowledge of criminal procedures, cheque laws, and legal documentation processes
- Proficiency in MS Office (Excel, Word)
- Excellent communication and coordination skills
- High level of integrity, confidentiality, and attention to detail
- 4 5 years of experience
Full Job Posting
Job Summary
- Responsible for end‑to‑end management of criminal case files, including cheque handling, documentation, police complaints, and court follow‑up.
- Ensures accurate system updates, legal recordkeeping, and timely coordination with internal units, authorities, and external law firms.
- Manage recovery processes, suspense account monitoring, and monthly legal reporting.
- Supports the legal department through administrative tasks, legal reviews, and advisory services.
Key Responsibilities
- Receive newly initiated criminal files from business units and ensure timely legal action.
- Acknowledge receipt of post dated cheques (PDCs) along with related documentation (e.g., Letter of Undertaking/Letter, Hand over forms, QID/CR etc).
- Verify and review all documents and sign as the official custodian for the original cheques received along with the Hand over form.
- Review criminal hand over documentation and ensure it includes cheque advice, QID/CR, and original cheque.
- Cross check hand over forms with updated data in the RCS (legal system) and approve cases for further action.
- Categorize cheques by type (post dated, returned) and ensure alignment with related cheque advice.
- Prepare and maintain Excel sheets capturing key cheque information (amount, signatory, due date, and cheque number).
- Store original cheques in secure legal custody under designated folders.
- Monitor and ensure timely posting of cheques within a two day window, if applicable.
- Validate that returned cheque advice does not exceed 30 day validity based on customer default.
- Compile physical case files and ensure full updates in RCS, including scanned copies of all supporting documentation.
- Upload relevant attachments in the RCS for internal recordkeeping.
Police Complaint and Court Follow Up
- Draft and submit formal complaints to the Police Department, ensuring all required documentation is attached.
- Follow up with authorities to obtain police case numbers and ensure updates in the RCS and complaint registers.
- Archive all complaint documents, original cheques, and cheque advice in both legal custody report and digital e store.
- Monitor and follow up on case hearings daily, if applicable.
- Provide weekly hearing schedules to relevant legal Manager.
- Attend court judgments and submit requests to collect the judgment order with writ of execution.
- Liaise with the Police Department upon notification and attend hearings.
- Liaise with the Public prosecution upon notification and attend the investigation.
- Coordinate with business units to provide court required justifications.
- Manage the cancellation process for closed criminal cases with the Public Prosecution after working hours.
- Liaise with External Law firms upon request.
Financial and Administrative Duties
- Receive payments from the Public Prosecution and ensure prompt deposit into the legal suspense account.
- Notify LO/LM on the same day regarding recovery amount received from the court.
- Monitor and reconcile transfers from civil courts into the legal suspense account.
- Notify the business of recoveries and ensure crediting to customer accounts.
- Ensure daily updates to the legal system (RCS) and monitor criminal case developments using the marker checker process.
- Maintain monthly reconciliation records for recovery amounts through civil and criminal proceedings.
- Share reconciliation reports with the legal Manager and Chief legal Officer.
- Prepare and submit a Monthly Criminal Case Report detailing case outcomes.
- Prepare monthly reports for case cancellations (criminal and civil) and maintain organized records.
- Generate monthly reports for all complaints scheduled for filing and share with relevant stakeholders.
- Produce monthly reports for legal suspense recovery payments and share it with legal Manager and Chief legal Officer.
- Handle administrative duties as requested by legal Manager and Chief legal Officer.
Legal Consultation & Advisory
- Draft, review (legal opinions, memos) and responses to inquiries from branches and internal departments.
- Provide advice, support and assistance with negotiation and documentation on legal issues of international and domestic scope.
- Perform other related duties or assignments as directed.
Required Qualifications
- Bachelor’s degree in Law, Business Administration, or a related field (Law preferred).
- Strong knowledge of criminal procedures, cheque laws, and legal documentation processes.
- Proficiency in MS Office (Excel, Word).
- Excellent communication, and coordination skills.
- High level of integrity, confidentiality, and attention to detail.
- 4 5 years of experience.
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