Operations Specialist / Engineer

Overview

Overview

• The Operations Specialist will provide high-level operational support and commercial administration for projects.
• Ensure all contractual obligations, financial cycles, and compliance requirements are met throughout the project lifecycle.
• Act as a key interface between project teams, occasionally clients, and corporate departments (Finance, HR, Legal) to ensure operational efficiency.

Specific Responsibilities

• **Financial & Commercial Admin:**
• Invoices preparation, review and submission then Payment submission and follow ups.
• **Project kick-start:**
• Lead the initiation of the kick-start phase for new projects, coordinate for insurances, bonds and all initial required documents coordinating with stakeholders to ensure resource readiness and the execution of documentation plans.
• **Secondment Contracts Management:**
• Administer the full secondment lifecycle, including recruitment activities, CV screening & reviews, and mobilization/demobilization requests (PAAFs, ATMs, ATDs).
• Manage the end-to-end invoicing cycle including preparation, review and submission of invoices then Payment submission and follow ups.
• Timesheet preparation, review and approval, and drafting, review, and submission of invoices, and payment follow-up.
• **Technical Submissions:**
• Support new projects in the preparation and submission of initial project deliverables until full deployment of teams.
• **Insurances:**
• Coordination for general and project-specific insurance issuance and renewal cycles.
• **Bonds & Guarantees:**
• Arrange, track, and manage the issuance/ cancellation or retrieval of performance bonds and guarantees with finance department in accordance with contract requirements.
• **Reporting:**
• Support project teams in preparing Contract Project Review presentations (CPR).
• **Correspondence:**
• Prepare letters, memos, official correspondence, and maintain project trackers and dashboards.
• **Procurement:**
• Lead full cycle of preparation, review and signature of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).

Qualifications

• Bachelor’s Degree in a Construction related discipline.
• 7+ years in operations or project coordination within the engineering consultancy or construction industry.
• Fluent in Arabic and English
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Proficiency ERP systems.
• Organizational and time-management skills with high attention to detail in document handling.
• Strong communication skills and the ability to draft professional correspondence for internal and external stakeholders.
• Ability to manage version control for document submissions and approvals.
• Knowledge of consultancy contracts, sub-consultancy agreements (SCA), and inter-company agreements (ICA).