Operations Coordinator
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Key skills for this role
About the Role
Al Tara Trading Co seeks an Operations Coordinator to oversee daily operational activities including sales administration, supply chain, procurement, inventory, logistics, finance admin, and customer service.
Key Skills for This Role
Responsibilities
- Prepare quotations, sales orders, invoices, delivery notes, and purchase orders
- Coordinate procurement activities with local and international suppliers
- Monitor stock levels and initiate replenishment to prevent shortages
- Coordinate import/export documentation and customs clearance where applicable
- Schedule deliveries and installations with customers
- Serve as the primary point of contact for operational inquiries
- Prepare customer invoices and follow up on payments
- Improve operational workflows and identify process efficiencies
Requirements
- Bachelor's degree in Business Administration, Supply Chain Management, Operations, Finance, or related field
- Minimum 3–5 years of experience in operations, sales administration, supply chain, logistics, or trading companies
- Strong understanding of trading operations and order fulfilment processes
- Experience in procurement, inventory management, and supplier coordination
- Basic finance and accounting knowledge
- Proficiency in Microsoft Office, especially Excel
Full Job Posting
Role Overview
- We are seeking a highly organized, proactive, and detail oriented Operations Coordinator to oversee the day to day operational activities of our trading business.
- This is a multi functional role that combines sales administration, supply chain coordination, procurement support, inventory management, logistics, finance administration, and customer service.
Key Responsibilities
- Prepare quotations, sales orders, invoices, delivery notes, and purchase orders.
- Process customer orders accurately and ensure timely order fulfilment.
- Coordinate with the sales team to manage customer requirements and project timelines.
- Maintain customer records, pricing, contracts, and sales documentation.
- Follow up on quotations, pending orders, deliveries, and customer inquiries.
- Generate sales reports, forecasts, and KPI dashboards.
- Coordinate procurement activities with local and international suppliers.
- Monitor stock levels and initiate replenishment to prevent shortages.
- Track purchase orders from placement through delivery.
- Coordinate import/export documentation and customs clearance where applicable.
- Work closely with suppliers, freight forwarders, and logistics partners.
- Ensure timely deliveries while minimizing supply chain disruptions.
Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, Operations, Finance, or a related field.
- Minimum 3–5 years of experience in operations, sales administration, supply chain, logistics, or trading companies.
- Strong understanding of trading operations and order fulfilment processes.
- Experience in procurement, inventory management, and supplier coordination.
- Basic finance and accounting knowledge, including invoicing, receivables, and reconciliations.
- Excellent organizational and multitasking skills.
- Strong communication and problem solving abilities.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office, especially Excel.
- Experience with ERP or CRM systems such as Zoho, SAP, Oracle, Microsoft Dynamics, or Odoo is an advantage.
- Ability to work independently while managing multiple priorities in a fast paced environment.
What We Offer
- Competitive salary based on experience.
- Medical insurance.
- Visa sponsorship (where applicable).
- Annual leave and other statutory benefits.
- Professional development and career growth opportunities.
- Supportive and collaborative work environment.
- Opportunity to work across multiple business functions in a dynamic trading company.
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