Operations Coordinator - Abu Dhabi
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Key skills for this role
About the Role
CHANEL seeks an Operations Coordinator for its Watches & Fine Jewelry boutique in Abu Dhabi on a part-time, 6-month fixed contract. You will manage stock, logistics, inventory control, and administrative tasks to ensure efficient boutique operations.
Key Skills for This Role
Responsibilities
- Manage stock flow within the boutique including deliveries, transfers, special orders, stock rebalancing, and reserved products
- Coordinate WFJ logistics with Brinks including high value shipments and validation
- Plan rolling inventories and analyze inventory results
- Coordinate ordering of boutique supplies and reception of invoices in Coupa
- Process and apply police and mall permits
- Prepare and maintain monthly schedule in My Schedule App
- Act as main point of contact for maintenance and facility related matters
- Manage safe and back of house organization in line with CHANEL's standards
Requirements
- Excellent organizational and planning skills with strong analytical skills
- Proficient in using computer systems and digital tools
- Ability to react quickly with excellent interpersonal skills
- Excellent spoken and written English
Full Job Posting
Context & Environment
- Part time basis with 6 months fixed contract.
- Position based in Watches & Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.
- Responsible for boutique stock management, logistics, inventory control, reporting, quality control, and administrative tasks.
Key Partners
- Reports to Watches & Fine Jewelry Sales Manager.
- Internal partners: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.
- External partners: WFJ Boutiques in UAE, suppliers and vendors.
Stock Management
- Manage stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).
- Coordinate WFJ logistics with Brinks, including high value shipments and validation.
- Plan rolling inventories in compliance with the House’s strategy and events.
- Analyze inventory results and follow up on subsequent processes.
- Share stock inventory report to finance on monthly basis.
- Conduct stock quality control and report and coordinate pieces in aftersales care.
- Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).
Administration
- Coordinate ordering of boutique supplies and reception of invoices in Coupa.
- Processing and application of police and mall permits.
- Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.
- Coordinate new joiner arrivals and support induction preparation.
- Act as the main point of contact for maintenance and facility related matters, liaising with the Store Planning team.
Boutique Operations
- Managing the safe and back of house organization in line with CHANEL's standards.
- Ensure that all procedures are respected and followed.
- Propose and implement proactively new procedures if needed.
- Follow best practices and process in the interest of the boutique efficiency.
Key Competencies & Requirements
- Excellent organizational and planning skills, with strong analytics skills.
- Proficient in using computer systems and digital tools.
- Ability to react quickly together with excellent interpersonal skills.
- Excellent spoken and written English skills.
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