Officer- Facility Management
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Key skills for this role
About the Role
Conduct facility inspections, manage maintenance operations, oversee budgets, ensure compliance with safety standards, and coordinate contractor performance.
Key Skills for This Role
Responsibilities
- Conduct regular inspections of buildings, roads, offices, landscaping, utilities, and furniture using standardized checklists
- Identify maintenance issues and ensure timely corrective actions
- Respond promptly to facility alarms, breakdowns, equipment failures, and occupant service requests
- Supervise maintenance and repair activities carried out by internal teams and external contractors
- Create, assign, and monitor maintenance work orders and tasks
- Coordinate with Supply Chain Management for contractor engagement and procurement
- Review and monitor service contracts to ensure compliance with operational requirements
- Assist in preparing and monitoring facility management budgets and expenditures
- Ensure compliance with health, safety, environmental, and quality management standards
- Develop and implement preventive maintenance schedules and lifecycle management plans
- Raise Purchase Requisitions in SAP and prepare Goods Receiving Notes and Service Receiving Notes
- Prepare monthly SAP reservation tickets and stationery requirements
Requirements
- Experience in facility inspections and maintenance oversight
- Knowledge of contractor management and procurement processes
- Proficiency in SAP for purchase requisitions, goods receiving, and budget tracking
- Understanding of health, safety, environmental, and quality management standards
- Experience in preventive maintenance and lifecycle management
- Strong organizational and reporting skills
Full Job Posting
Facility Inspections & Maintenance Oversight
- Conduct regular inspections of buildings, roads, offices, landscaping, utilities, and furniture using standardized checklists.
- Identify maintenance issues and ensure timely corrective actions.
- Respond promptly to facility alarms, breakdowns, equipment failures, and occupant service requests.
- Supervise maintenance and repair activities carried out by internal teams and external contractors.
- Ensure all maintenance works comply with safety regulations, quality standards, and applicable industry codes.
- Monitor the operational condition of critical infrastructure such as drainage systems and submersible pumps.
Operations & Contractor Management
- Create, assign, and monitor maintenance work orders and tasks.
- Coordinate with Supply Chain Management (SCM) for contractor engagement and procurement activities.
- Review and monitor service contracts to ensure compliance with operational requirements.
- Supervise contractor performance and validate completed works before submission for approvals.
- Monitor outsourced service quality, delivery schedules, and service standards.
- Liaise with contractors, vendors, and internal departments to ensure efficient service delivery.
Finance Management & Reporting
- Assist in preparing and monitoring facility management budgets and expenditures.
- Track payments, verify invoices, and ensure contract compliance.
- Generate periodic reports related to budgets, contracts, maintenance activities, and operational performance.
- Implement and monitor cost saving and energy efficiency initiatives.
- Conduct quarterly supplier and contractor performance evaluations.
- Support SAP related budget tracking and issue resolution activities.
Compliance, Safety & Policy Implementation
- Ensure compliance with health, safety, environmental, and quality management standards.
- Prepare daily work permits, Job Method Statements (JMS), and Point of Work Risk Assessments (POWRA).
- Develop and implement facility management policies, procedures, and operational guidelines.
- Coordinate with housekeeping teams to maintain facility cleanliness and hygiene standards.
- Assist in investigating facility related incidents and implementing corrective actions.
Preventive & Lifecycle Maintenance
- Develop and implement preventive maintenance schedules and lifecycle management plans for facility assets.
- Coordinate routine inspections and maintenance activities to ensure uninterrupted facility operations.
- Monitor asset performance and recommend replacement or upgrade requirements where necessary.
Administrative & SAP Responsibilities
- Raise Purchase Requisitions (PRs) in SAP for departmental requirements and projects.
- Prepare Goods Receiving Notes (GRNs) and Service Receiving Notes (SRNs) while ensuring accurate SAP data entry.
- Prepare final acceptance certificates for completed projects.
- Report discrepancies related to invoices, contractor submissions, and supporting documentation.
- Prepare monthly SAP reservation tickets and stationery requirements.
- Consolidate departmental data and prepare MIS reports and operational documentation.
- Draft awareness campaign materials and departmental forms as required.
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