Office Manager
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Key skills for this role
About the Role
We are seeking a highly organized and proactive Office Manager to support senior leadership within a Legal Affairs function. The role involves managing complex calendars, coordinating meetings, preparing presentations, and handling confidential information.
Key Skills for This Role
Responsibilities
- Manage complex calendars, meetings, and communications on behalf of senior leadership
- Coordinate internal and external meetings, including stakeholder engagement and follow ups
- Prepare high quality presentations, correspondence, reports, and briefing materials
- Handle confidential information with integrity and discretion
- Serve as a central point of contact for internal teams, clients, and external stakeholders
- Track and monitor communications, ensuring timely responses and proper follow ups
- Assist in the execution of special projects, including research, analysis, and reporting
- Prepare meeting minutes, monitor action items, and ensure timely completion
- Coordinate participation in internal and external events
- Manage travel, logistics, and related arrangements for leadership and team members
Requirements
- Minimum 4 years of experience as an Office Manager or Executive Assistant
- Bachelor's degree in Business Administration, Law, or related field
- Proven experience supporting senior executives (C level preferred)
- Background in coordination, administration, or project support roles
- Experience in legal practice is highly recommended
- Excellent organizational and time management skills
- Strong communication skills in English; Arabic is a plus
- Advanced proficiency in MS Office tools
Full Job Posting
About the Role
- We are seeking a highly organized and proactive Office Manager to support senior leadership within a Legal Affairs function.
- This role plays a critical part in ensuring seamless coordination, strategic support, and efficient administrative operations at an executive level.
- You will act as a trusted point of contact, managing communications, priorities, and key initiatives while supporting a fast paced, high performing leadership team.
Key Responsibilities
- Manage complex calendars, meetings, and communications on behalf of senior leadership.
- Coordinate internal and external meetings, including stakeholder engagement and follow ups.
- Prepare high quality presentations, correspondence, reports, and briefing materials.
- Handle confidential information with integrity and discretion.
- Serve as a central point of contact for internal teams, clients, and external stakeholders.
- Track and monitor communications, ensuring timely responses and proper follow ups.
- Support engagement with prospective and existing stakeholders where required.
- Assist in the execution of special projects, including research, analysis, and reporting.
- Prepare meeting minutes, monitor action items, and ensure timely completion.
- Support departmental operational plans and strategic initiatives.
- Coordinate participation in internal and external events.
- Manage travel, logistics, and related arrangements for leadership and team members.
Experience & Qualification
- Minimum 4 years of experience as an Office Manager or Executive Assistant.
- Bachelor's degree in Business Administration, Law, or a related field.
- Proven experience supporting senior executives (C level preferred).
- Background in coordination, administration, or project support roles.
- Experience in legal practice is highly recommended.
Skills & Competencies
- Excellent organizational and time management skills.
- Strong communication skills in English; Arabic is a plus.
- High attention to detail and ability to manage multiple priorities.
- Strong stakeholder management and interpersonal skills.
- Advanced proficiency in MS Office tools.
- Ability to work independently and thrive in a dynamic environment.
- Discretion and professionalism in handling sensitive information.
Contract Type
- Outsource (2 years renewable).
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