Office Manager - KSA
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Key skills for this role
About the Role
Four Principles seeks an Office Manager for its KSA office to ensure smooth daily operations, combining administrative and office management with HR support. The role requires a Bachelor's degree and 3+ years of administrative experience, with strong organizational skills and fluency in English.
Key Skills for This Role
Responsibilities
- Oversee day to day office operations to ensure a smooth, organized, and efficient working environment
- Manage office supplies and consumables and ensure timely replenishment
- Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well presented office
- Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner
- Coordinate meeting room bookings and provide support for employee office related requests
- Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets
- Coordinate travel arrangements such as hotel reservations and flight bookings
- Support the People & Culture team with day to day HR operations and employee queries
- Assist with onboarding and offboarding logistics to ensure a smooth experience for joiners and leavers
- Help maintain accurate employee data and records, and support HR administration tasks as needed
- Coordinate device and IT related procurement, license renewals, and vendor management in support of employee operations
- Assist in organizing internal office events, meetings, and team building activities
Requirements
- Bachelor's degree in Business Administration or a related field
- Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment
- Strong proficiency in Microsoft Excel, Word, and PowerPoint
- Excellent organizational skills with attention to detail
- Strong communication and interpersonal skills
- Discretion and professionalism in handling confidential information
- Ability to work fully on site in KSA office (no remote or hybrid options)
- Fluent in English
- Open to Saudi nationals only
Full Job Posting
Overview
- This role is open to Saudi nationals only.
- We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our KSA office. This role combines general administrative and office management responsibilities with hands on support to our People & Culture team on HR operations.
- You will be the go to person for maintaining a well functioning workspace, supporting employees across the employee lifecycle, coordinating with suppliers and vendors, and helping bring our internal events and team culture to life.
- This role offers an excellent opportunity to gain broad exposure to People & Culture operations and develop a strong foundation in the function.
Key Responsibilities
- Oversee day to day office operations to ensure a smooth, organized, and efficient working environment.
- Manage office supplies and consumables and ensure timely replenishment.
- Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well presented office.
- Support operational workflows and help streamline administrative processes.
- Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.
- Coordinate meeting room bookings and provide support for employee office related requests.
- Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.
- Coordinate travel arrangements such as hotel reservations and flight bookings.
- Support the People & Culture team with day to day HR operations and employee queries.
- Assist with onboarding and offboarding logistics to ensure a smooth experience for joiners and leavers.
- Help maintain accurate employee data and records, and support HR administration tasks as needed.
- Coordinate device and IT related procurement, license renewals, and vendor management in support of employee operations.
Requirements
- Bachelor's degree in Business Administration or a related field.
- Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment. Exposure to HR or People operations is a strong plus.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Excellent organizational skills with attention to detail.
- Strong communication and interpersonal skills; positive mindset and service oriented.
- Discretion and professionalism in handling confidential employee and company information.
- Ability to work fully on site in our KSA office (no remote or hybrid options).
- Proactive, reliable, and able to work independently.
- Fluent in English.
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