Office Manager
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Key skills for this role
About the Role
Four Principles seeks a highly organized Office Manager to ensure smooth daily operations in their Dubai office. This role combines office management, administrative support, and HR operations assistance.
Key Skills for This Role
Responsibilities
- Oversee day to day office operations to ensure a smooth, organized, and efficient working environment
- Manage office supplies and consumables and ensure timely replenishment
- Coordinate with vendors, maintenance teams, and other service providers
- Welcome visitors, receive deliveries, and handle incoming calls
- Coordinate meeting room bookings and provide support for employee office related requests
- Provide general administrative support including preparing documents, presentations, reports, and spreadsheets
- Coordinate travel arrangements such as hotel reservations and flight bookings
- Support the People & Culture team with day to day HR operations and employee queries
- Assist with onboarding and offboarding logistics
- Help maintain accurate employee data and records
- Coordinate device and IT related procurement, license renewals, and vendor management
- Assist in organizing internal office events, meetings, and team building activities
Requirements
- Bachelor's degree in Business Administration or related field
- Minimum of 3 years' experience in an administrative capacity (Office Manager or Team Assistant)
- Exposure to HR or People operations is a strong plus
- Strong proficiency in Microsoft Excel, Word, and PowerPoint
- Excellent organizational skills with attention to detail
- Strong communication and interpersonal skills
- Discretion and professionalism in handling confidential information
- Ability to work fully on site in Dubai office (no remote or hybrid options)
- Proactive, reliable, and able to work independently
- Fluent in English; Arabic is a plus
Full Job Posting
Overview
- We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office.
- This role combines general administrative and office management responsibilities with hands on support to our People & Culture team on HR operations.
- This role offers an excellent opportunity to gain broad exposure to People & Culture operations and develop a strong foundation in the function.
Key Responsibilities
- Oversee day to day office operations to ensure a smooth, organized, and efficient working environment.
- Manage office supplies and consumables and ensure timely replenishment.
- Coordinate with vendors, maintenance teams, and other service providers.
- Welcome visitors, receive deliveries, and handle incoming calls.
- Coordinate meeting room bookings and provide support for employee office related requests.
- Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.
- Coordinate travel arrangements such as hotel reservations and flight bookings.
- Support the People & Culture team with day to day HR operations and employee queries.
- Assist with onboarding and offboarding logistics.
- Help maintain accurate employee data and records.
- Coordinate device and IT related procurement, license renewals, and vendor management.
- Assist in organizing internal office events, meetings, and team building activities.
Requirements
- Bachelor's degree in Business Administration or a related field.
- Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment.
- Exposure to HR or People operations is a strong plus.
- Strong proficiency in Microsoft Excel, Word, and PowerPoint.
- Excellent organizational skills with attention to detail.
- Strong communication and interpersonal skills; positive mindset and service oriented.
- Discretion and professionalism in handling confidential employee and company information.
- Ability to work fully on site in our Dubai office (no remote or hybrid options).
- Proactive, reliable, and able to work independently.
- Fluent in English; Arabic is a plus.
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