Office Manager
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Key skills for this role
About the Role
Our client, an international investment management firm in DIFC, seeks an experienced Office Administration Manager to oversee daily office operations, facilities, vendors, and executive support.
Key Skills for This Role
Responsibilities
- Manage day to day administrative operations of the DIFC office
- Develop and improve administrative processes, policies, and procedures
- Lead, mentor, and develop the office administration team
- Manage relationships with landlords, building management, vendors, and service providers
- Oversee facilities management, office maintenance, security, health & safety, and business continuity
- Manage office budgets, procurement, and supplier contracts
- Coordinate travel arrangements, corporate events, board meetings, and client hospitality
- Support onboarding and offboarding processes in partnership with HR and IT
- Ensure office operations comply with internal policies and DIFC regulatory requirements
- Drive continuous improvement across office operations
Requirements
- Proven experience as Office Administration Manager, Office Manager, or Corporate Services Manager in investment management, asset management, private equity, banking, financial services, or professional services
- Previous experience within a DIFC regulated business highly advantageous
- Strong understanding of office operations, facilities management, procurement, and vendor management
- Experience managing budgets and administrative expenditure
- Excellent organizational and project management skills
- Strong interpersonal and communication skills
- Advanced proficiency in Microsoft Office
- Bachelor's degree in Business Administration or related discipline preferred
Full Job Posting
Role Overview
- Our client is a well established international investment management firm based in DIFC, managing institutional and private client investments across global markets.
- They are seeking an experienced Office Administration Manager to oversee the day to day operations of their Dubai office, ensuring the business operates efficiently while maintaining the highest standards of professionalism, governance and client service.
- This is a broad operational role requiring someone who can manage office administration, facilities, vendors, corporate services and executive support within a fast paced, highly regulated financial services environment.
Key Responsibilities
- Manage the day to day administrative operations of the DIFC office.
- Ensure the office operates efficiently, maintaining exceptional standards across all support functions.
- Develop and improve administrative processes, policies and procedures to enhance operational efficiency.
- Lead, mentor and develop the office administration team, allocating responsibilities and monitoring performance.
- Coordinate with senior management to support business priorities and organisational initiatives.
- Manage relationships with landlords, building management, external vendors and service providers.
- Oversee facilities management, office maintenance, security, health & safety and business continuity arrangements.
- Manage office budgets, procurement and supplier contracts, ensuring cost effective purchasing and expenditure control.
- Coordinate travel arrangements, corporate events, board meetings and client hospitality.
- Support onboarding and offboarding processes in partnership with HR and IT.
- Ensure office operations comply with internal policies and relevant DIFC regulatory requirements.
- Maintain accurate office records, contracts and documentation.
Requirements
- Proven experience as an Office Administration Manager, Office Manager or Corporate Services Manager within investment management, asset management, private equity, banking, financial services or a professional services environment.
- Previous experience working within a DIFC regulated business would be highly advantageous.
- Strong understanding of office operations, facilities management, procurement and vendor management.
- Experience managing budgets and administrative expenditure.
- Excellent organisational and project management skills with the ability to manage multiple priorities.
- Strong interpersonal and communication skills with the confidence to engage with senior executives and external stakeholders.
- Highly professional with exceptional attention to detail and discretion when handling confidential information.
- Advanced proficiency in Microsoft Office.
- Bachelor's degree in Business Administration or a related discipline preferred.
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