Office Manager
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Key skills for this role
About the Role
Seeking a highly organized Office Manager to oversee daily administrative operations for a non-profit organization in Ajman. The ideal candidate has 3-5 years of experience, excellent Arabic and English communication skills, and experience dealing with VVIPs and government officials.
Key Skills for This Role
Responsibilities
- Manage day to day office operations and administrative functions
- Coordinate meetings, appointments, and calendars for senior management
- Prepare official correspondence in Arabic and English
- Handle incoming calls, emails, and official communication professionally
- Receive and host VVIP guests, donors, and government representatives with high professional etiquette
- Organize events, meetings, and charity activities
- Maintain office filing systems, records, and documentation
- Liaise with government entities, suppliers, and service providers
- Supervise office support staff such as receptionists, drivers, and office assistants
- Manage office supplies, inventory, and procurement
- Assist management in preparing reports, presentations, and proposals
- Ensure office policies and procedures are followed
Requirements
- Bachelor's degree in Business Administration, Management, or related field
- Minimum 3 5 years of experience as an Office Manager or Administrative Manager
- Excellent communication skills in Arabic and English (spoken and written)
- Experience dealing with VVIPs, government officials, and senior stakeholders
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational and multitasking skills
- Professional appearance and excellent interpersonal skills
- Ability to work under pressure and handle multiple tasks simultaneously
- High level of professionalism, confidentiality, and attention to detail
- UAE experience is preferred
Full Job Posting
Job Summary
- We are seeking a highly organized and professional Office Manager to oversee daily administrative operations of our non profit organization in Ajman.
- The ideal candidate must have excellent communication skills in both Arabic and English, strong organizational abilities, and professional etiquette when dealing with VVIPs, donors, government officials, and stakeholders.
- The candidate should be capable of handling multiple tasks efficiently in a fast paced environment.
Key Responsibilities
- Manage day to day office operations and administrative functions.
- Coordinate meetings, appointments, and calendars for senior management.
- Prepare official correspondence in Arabic and English.
- Handle incoming calls, emails, and official communication professionally.
- Receive and host VVIP guests, donors, and government representatives with high professional etiquette.
- Organize events, meetings, and charity activities.
- Maintain office filing systems, records, and documentation.
- Liaise with government entities, suppliers, and service providers.
- Supervise office support staff such as receptionists, drivers, and office assistants.
- Manage office supplies, inventory, and procurement.
- Assist management in preparing reports, presentations, and proposals.
- Ensure office policies and procedures are followed.
Requirements
- Bachelor's degree in Business Administration, Management, or related field.
- Minimum 3–5 years of experience as an Office Manager or Administrative Manager, preferably in a non profit organization.
- Excellent communication skills in Arabic and English (spoken and written).
- Strong organizational and multitasking skills.
- Professional appearance and excellent interpersonal skills.
- Experience dealing with VVIPs, government officials, and senior stakeholders.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and handle multiple tasks simultaneously.
- High level of professionalism, confidentiality, and attention to detail.
- UAE experience is preferred.
Key Skills
- Office Administration
- Multitasking & Time Management
- Event Coordination
- Stakeholder Management
- Professional Etiquette
- Document Control
- Government Liaison
- Reporting & Documentation
Salary
- Salary: as per the industry norms
Additional Information
- Only Candidates who are currently available in UAE and can join Immediately (within 5 days maximum) will be considered
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