Office Manager
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
A confidential company in Abu Dhabi seeks an Office Manager to act as the central coordination point between the Managing Director and department heads. You will lead weekly meetings, track action items, and ensure smooth operations.
Key Skills for This Role
Responsibilities
- Act as the coordination point between the Managing Director and department heads
- Lead and coordinate weekly departmental update meetings, ensuring all functions provide structured progress updates
- Schedule and organize meetings, including agendas and logistics
- Prepare and circulate Minutes of Meeting (MoM) and track action items
- Consolidate weekly updates into a clear summary for the Managing Director, highlighting key progress, delays, and action points
- Follow up with departments on agreed actions and timelines
- Prepare basic presentations and summaries as required
- Maintain structured communication between departments and leadership
- Ensure proper documentation and filing of meetings, decisions, and correspondence
- Maintain organized records for tracking and reference
- Support coordination across departments to ensure timely execution of routine activities
- Track progress of agreed actions and ensure weekly updates are consistently provided by all departments
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field
- 5–8 years of experience in office management, executive coordination, or a similar administrative role
- Proven experience in coordination, follow ups, and cross department communication
- Experience supporting senior management in an administrative and coordination capacity
- Strong organizational, planning, and time management skills
- Good written and verbal communication skills
- High attention to detail with the ability to track actions and deadlines
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple tasks and priorities effectively
- Professional, reliable, and able to handle confidential information
- Written and spoken English is essential
Full Job Posting
Job Purpose
- The Office Manager acts as the central coordination point between the Managing Director and department heads, ensuring effective follow up on meetings, action items, and day to day operational activities. The role focuses on maintaining structured communication, tracking routine deliverables, and su
Key Responsibilities
- Act as the coordination point between the Managing Director and department heads
- Lead and coordinate weekly departmental update meetings, ensuring all functions provide structured progress updates
- Schedule and organize meetings, including agendas and logistics
- Prepare and circulate Minutes of Meeting (MoM) and track action items
- Consolidate weekly updates into a clear summary for the Managing Director, highlighting key progress, delays, and action points
- Follow up with departments on agreed actions and timelines
- Prepare basic presentations and summaries as required
- Maintain structured communication between departments and leadership
- Ensure proper documentation and filing of meetings, decisions, and correspondence
- Maintain organized records for tracking and reference
- Support coordination across departments to ensure timely execution of routine activities
- Track progress of agreed actions and ensure weekly updates are consistently provided by all departments
Educational and Technical Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field
- 5–8 years of experience in office management, executive coordination, or a similar administrative role
- Proven experience in coordination, follow ups, and cross department communication
- Experience supporting senior management in an administrative and coordination capacity
- Strong organizational, planning, and time management skills
- Good written and verbal communication skills
- High attention to detail with the ability to track actions and deadlines
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple tasks and priorities effectively
- Professional, reliable, and able to handle confidential information
Language Skills
- Written and spoken English is essential.
- Preferably Arabic
- Knowledge of any other language will be an added advantage.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Confidential
Global Human Resources Director
Dubai, UAE
A confidential company seeks a Global Human Resources Director to lead global HR functions from Dubai. The role involves strategic HR leadership, talent acquisition, performance management, compensation, compliance, and
Senior Specialist - Risk & Business continuity ( UAE national )
Dubai, UAE
The employer is seeking a Senior Specialist to support enterprise resilience initiatives, including business continuity management, crisis preparedness, risk assessments, and recovery planning. The role requires collabor
Chemist
Dubai, UAE
We are seeking a Chemist for a full-time, on-site role in Dubai to perform chemical analysis and laboratory testing of soil and water samples. Requires a Bachelor's degree in Chemistry or related field and 2-5 years of e
Housekeeper
Doha, QAT
A prestigious VIP household in Qatar is seeking a professional Housekeeping Attendant for a live-in position. The role involves maintaining exceptional cleanliness and presentation standards, handling luxury furnishings,
Head of Corporate Governance & Board Secretariat
Dubai, UAE
A large diversified organization seeks an accomplished executive to lead Corporate Governance and Board Secretariat functions. The role oversees governance frameworks, legal compliance, enterprise risk, ESG, and Board su
Financial Analyst – Growth & Investments
Dubai, UAE
A confidential company seeks a Financial Analyst to support expansion strategy through financial modeling, feasibility studies, and investment analysis. You will build models, evaluate deals, and provide commercial insig
Senior Azure AI Engineer
Dubai, UAE
A confidential company is seeking a Senior Azure AI Engineer to design, develop, and deploy enterprise AI solutions on Microsoft Azure. The role requires deep expertise in the Azure AI ecosystem, including Azure AI Found
Document Controller
Dubai, UAE
A construction company in Dubai seeks an experienced Document Controller to manage project documentation at a construction site. The role requires 5+ years of construction industry experience, proficiency in document man
Global Human Resources Director
Dubai, UAE
Senior Specialist - Risk & Business continuity ( UAE national )
Dubai, UAE
Chemist
Dubai, UAE
Housekeeper
Doha, QAT
Head of Corporate Governance & Board Secretariat
Dubai, UAE
Financial Analyst – Growth & Investments
Dubai, UAE
Senior Azure AI Engineer
Dubai, UAE
Document Controller
Dubai, UAE