Document Controller

Job Summary

Key Responsibilities

• Maintain an organized document control system for all site-related documents.
• Receive, register, classify, and distribute incoming and outgoing project documents.
• Control the issuance, revision, and distribution of construction drawings to ensure only the latest approved revisions are used on site.
• Maintain registers for drawings, RFIs, technical submittals, material submittals, method statements, MIRs, WIRs, NCRs, and project correspondence.
• Prepare and issue document transmittals to clients, consultants, subcontractors, and suppliers.
• Coordinate with project engineers, QA/QC engineers, consultants, and subcontractors regarding document submissions and approvals.
• Monitor the status of submitted documents and follow up on pending approvals.
• Ensure all project documents are properly filed in both electronic and hard-copy formats.
• Archive superseded and completed documents in accordance with company procedures.
• Maintain confidentiality and security of all project records.
• Generate weekly and monthly document control reports for project management.
• Assist the project team in retrieving project documents when required.
• Ensure compliance with company document control procedures, client requirements, and ISO standards.
• Support site administration with project correspondence and document management activities.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Construction Management, or a related discipline.

Experience

• Minimum
• 5 years
• of experience as a Document Controller in the
• construction industry
• .
• Minimum
• 3 years of UAE/GCC experience
• is preferred.
• Experience in
• high-rise residential, commercial buildings, villas, MEP, and mixed-use developments
• is highly preferred.

Skills & Competencies

• Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Hands-on experience with document management systems such as
• Aconex, Procore, Autodesk Construction Cloud (ACC), SharePoint, or other EDMS platforms
• .
• Strong knowledge of construction documentation and drawing control procedures.
• Excellent organizational and filing skills.
• Strong attention to detail with a high level of accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple priorities and work under pressure.
• Familiarity with QA/QC documentation and project close-out documentation.
• Knowledge of ISO 9001 document control requirements is an advantage.

Key Performance Indicators (Kpis)

• Timely processing and distribution of project documents.
• Accurate maintenance of document registers and revision control.
• Zero use of obsolete drawings on site.
• Timely submission and tracking of technical documentation.
• Compliance with client and company document control procedures.
• Complete and well-organized project documentation for handover and close-out.

Working Environment

• Construction project site.
• Coordination with Project Manager, Site Engineers, QA/QC Engineers, Planning Engineers, Consultants, Clients, and Subcontractors.
• May require occasional overtime to meet project submission deadlines.