Office Coordinator
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Key skills for this role
About the Role
Cloudera is looking for an Office Coordinator to provide administrative and front-of-house support in Saudi Arabia. Responsibilities include visitor management, facilities coordination, vendor management, and HR support.
Key Skills for This Role
Responsibilities
- Provide administrative support to EMEA management where needed
- Ensure a professional and welcoming environment for all employees and visitors
- Greet and direct visitors, vendors, and deliveries in a courteous and professional manner
- Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Saudi Arabia
- Report ad hoc maintenance issues to the landlord or relevant team member(s)
- Respond to basic facilities related requests via the ticketing system (e.g., stationery refills, access requests)
- Assist the EMEA Office Services Manager with office programs, including weekly lunches, kitchen vending, and parking management
- Work with building security to coordinate temporary and permanent access for employees and visitors
- Act as the first line of approval for KSA and UAE facilities related invoices in Coupa
- Source and onboard local facilities vendors in Coupa
- Monitor stationery, place orders for replenishment, and distribute supplies as needed
- Provide onsite support for executive visits and events; includes assisting with room and catering setup for meetings
Requirements
- 5+ years of experience in office coordination, administrative support, or a similar role
- Fluent in written and spoken English and Arabic
- Must possess a valid passport and the ability to travel between KSA and the UAE
- Enthusiastic about supporting colleagues and guests, with strong communication and interpersonal skills
- Ability to multitask effectively, stay organised, and prioritise basic tasks
- Positive attitude, adaptable, and capable of working independently with guidance
Full Job Posting
Role Overview
- As an Office Co ordinator, you will provide administrative support to EMEA management, manage front of house operations, and coordinate facilities and vendor activities.
- Occasional travel to Dubai and Israel may be required.
- Hours: Sunday Thursday, 09:00 17:00.
Key Responsibilities
- Administration: Provide administrative support to EMEA management where needed.
- Front of House: Ensuring a professional and welcoming environment for all employees and visitors.
- Visitor Management: Greet and direct visitors, vendors, and deliveries in a courteous and professional manner.
- Postal Logistics: Sort and scan incoming mail/packages, and coordinate domestic and international shipments from Saudi Arabia.
- Facilities Maintenance: Report ad hoc maintenance issues to the landlord or relevant team member(s).
- Ticketing & Requests: Respond to basic facilities related requests via the ticketing system (e.g., stationery refills, access requests).
- EMEA Collaboration: Assist the EMEA Office Services Manager with office programs, including weekly lunches, kitchen vending, and parking management.
- Security Coordination: Work with building security to coordinate temporary and permanent access for employees and visitors.
- Financial Administration: Act as the first line of approval for KSA and UAE facilities related invoices in Coupa, ensuring amounts are correct and services are completed.
- Vendor Management: Source and onboard local facilities vendors in Coupa.
- Inventory Control: Monitor stationery, place orders for replenishment, and distribute supplies as needed.
- Event Support: Provide onsite support for executive visits and events; includes assisting with room and catering setup for meetings.
Qualifications
- Experience: 5+ years of experience in office coordination, administrative support, or a similar role.
- Language Proficiency: Fluent in written and spoken English and Arabic (essential for local vendor management and government relations).
- Mobility: Must possess a valid passport and the ability to travel between KSA and the UAE.
- Customer Service: Enthusiastic about supporting colleagues and guests, with strong communication and interpersonal skills.
- Organisation: Ability to multitask effectively, stay organised, and prioritise basic tasks.
- Professionalism: Positive attitude, adaptable, and capable of working independently with guidance.
- Workplace tools: Experience ideal but not needed as training will be provided; Coupa, ServiceNow, G Suite, Slack, SpaceIQ, Envoy, WorkDay, FedEx.
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