Office Assistant

About the Role

Workplace

• The role is based in the Abu Dhabi office.

Office Upkeep and Daily Readiness

• Keep the office clean, safe, organized, and ready for employees and visitors each day.
• Support the cleaning team and report maintenance, safety, or cleanliness concerns to the Business Support Lead.
• Complete daily opening and closing checks.

Office Supplies and Stock Management

• Maintain supplies including stationery, pantry items, cutlery, cleaning supplies, and other office necessities.
• Monitor storage areas and stock levels, track inventory, and inform the team when replenishment is needed.
• Support responsible supply use and help reduce unnecessary waste.

Guest and Visitor Support

• Greet visitors professionally, escort them to the correct location, prepare meeting spaces, and arrange food and beverages when required.
• Support visitors and employees with simple requests and direct them to the appropriate person.
• Maintain discretion and confidentiality when dealing with guests, employees, or sensitive information.
• Accompany maintenance, moving, or service teams while they work in the office.

Administrative Support

• Receive, organize, and file mail, invoices, and documents for easy access.
• Print, copy, scan, bind, and laminate documents.
• Receive and distribute couriers or parcels to employees.
• Support other Business Support team members with suitable tasks within the role's capabilities.

Required Qualifications

• High school diploma.
• Five years of relevant administrative office support experience.
• Previous experience in a corporate environment.
• Good knowledge of Microsoft Office, particularly Excel.
• Familiarity with printers, copiers, and pantry machines.
• Strong communication skills and attention to detail.
• Very good English communication skills across reading, writing, verbal communication, and presentations.

Benefits

• Annual flight allowance.
• Annual performance bonus.
• Education allowance.
• Health and life insurance.
• Enhanced leave policy.