Office Assistant
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Key skills for this role
Role Overview
The Office Assistant supports a clean, organized, and welcoming working environment.
The role handles daily administrative office requirements to help the office operate efficiently.
Key Skills for This Role
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About Alef Education
Alef Education provides AI-powered learning solutions for K to 12 education.
Its solutions include the Alef Platform, Alef Pathways, Abjadiyat, and Arabits across the UAE, Indonesia, and Morocco.
About the Role
The Office Assistant supports a clean, organized, and welcoming working environment.
The role handles daily administrative office requirements to help the office operate efficiently.
Office Upkeep and Daily Readiness
- Keep the office clean, safe, organized, and ready for employees and visitors each day.
- Support the cleaning team and report maintenance, safety, or cleanliness concerns to the Business Support Lead.
- Complete daily opening and closing checks.
Office Supplies and Stock
- Maintain availability of stationery, pantry items, cutlery, cleaning supplies, and other office items.
- Monitor storage areas and stock levels, track inventory, and inform the team when supplies need replenishment.
- Support responsible use of supplies and help reduce unnecessary waste.
Guest and Visitor Support
- Greet visitors professionally, escort them to the correct location, prepare meeting spaces, and arrange food and beverages when required.
- Support visitors and employees with simple requests and direct them to the appropriate person.
- Act with discretion and maintain confidentiality when dealing with guests, employees, or sensitive information.
- Accompany maintenance, moving, and service teams while they carry out work in the office.
Administrative Support
- Receive, organize, and file mail, invoices, and documents so they are easy to access.
- Print, copy, scan, bind, and laminate documents.
- Receive and distribute couriers or parcels to employees.
- Support other Business Support team members with suitable tasks within the role's capabilities.
Required Qualifications
- High school diploma.
- Five years of relevant experience in administrative office support.
- Previous experience working in a corporate environment.
- Good knowledge of Microsoft Office, particularly Excel.
- Familiarity with printers, copiers, and pantry machines.
- Strong communication skills and attention to detail.
- Very good English communication skills in reading, writing, verbal communication, and presentation.
Benefits
- Annual flight allowance, annual performance bonus, education allowance, health and life insurance, and enhanced leave policy.
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