Museum Exhibitions Management Section Head

Role Purpose

Exhibition Planning & Delivery

• Lead the planning, scheduling, and execution of all exhibitions using structured project management methodologies.
• Develop detailed project plans, timelines, budgets, and resource allocations for each exhibition.
• Coordinate cross-functional teams including curatorial, collections, conservation, operations, and external stakeholders.
• Ensure timely delivery of exhibitions within approved scope, schedule, and budget.

Design & Production Management

• Oversee exhibition design development in collaboration with curators, designers, and external consultants.
• Manage technical production, fabrication, and installation processes to ensure high-quality execution.
• Supervise de-installation processes, ensuring safe handling and proper documentation of artworks and materials.
• Ensure all exhibition elements meet aesthetic, interpretive, and functional requirements.

Logistics & Installation

• Coordinate artwork movement, transportation, packing, and installation in collaboration with collection management teams.
• Oversee on-site installation activities, ensuring adherence to handling, conservation, and safety standards.
• Manage contractors, fabricators, and installation crews to ensure efficient execution.

Compliance & Risk Management

• Ensure compliance with institutional policies, procedures, and international museum standards related to exhibition delivery and collection care.
• Identify, assess, and mitigate risks related to exhibition production, installation, and visitor safety.
• Enforce health, safety, and environmental (HSE) requirements across all exhibition activities.

Budget & Contract Management

• Develop and manage exhibition budgets, ensuring cost control and value optimization.
• Oversee procurement processes, including tendering, vendor selection, and contract management.
• Monitor contractor performance against agreed deliverables, timelines, and KPIs.

Stakeholder & Vendor Coordination

• Serve as the primary point of contact for internal departments and external partners related to exhibitions.
• Liaise with lenders, artists, designers, and partner institutions for touring and loan exhibitions.
• Ensure clear communication and alignment across all stakeholders throughout the project lifecycle.

Documentation & Reporting

• Maintain comprehensive project documentation, including schedules, drawings, technical specifications, and reports.
• Provide regular progress updates, risk reports, and post-project evaluations.
• Contribute to institutional knowledge through documentation of best practices and lessons learned.

Qualifications & Experience

• Bachelor’s or Master’s degree in Museum Studies, Exhibition Design, Fine Arts, Architecture, Project Management, or a related field.
• Minimum 8–10 years of experience in exhibition management within museums, galleries, or cultural institutions.
• Proven experience managing complex exhibitions from concept to completion.
• Strong knowledge of museum standards for art handling, conservation, and exhibition design.
• Experience with project management tools and methodologies (e.g., PMP, PRINCE2 is an advantage).

Skills & Competencies

• Strong project management and organizational skills.
• Technical understanding of exhibition design, fabrication, and installation.
• Excellent leadership and team coordination abilities.
• Strong problem-solving and risk management skills.
• Effective communication and stakeholder management.
• Budgeting and financial management capability.
• Attention to detail and commitment to quality and safety standards.