Maintenance & Parts Coordinator
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Key skills for this role
About the Role
G Global Technologies LLC seeks a Maintenance & Parts Coordinator to manage job orders, procure spare parts, and maintain inventory for an automotive workshop in Dubai. Requires 1-3 years experience in a similar role, strong organizational skills, and basic computer proficiency.
Key Skills for This Role
Responsibilities
- Open Job Orders/Tickets for vehicles entering the workshop, recording user/vehicle details and reported issues
- Liaise with mechanics and user to understand the nature of repairs/service required
- Provide job status updates and estimated completion times to user or relevant departments/projects
- Follow up on job progress with mechanics and update job order records accordingly
- Close and process completed Job Orders, ensuring proper documentation and sign off
- Maintain organized digital and physical records of all job orders and service history
- Prepare basic reports on workshop job orders (daily/weekly/monthly)
- Identify and source required spare parts based on job order/mechanic requirements
- Request quotations, compare prices, and coordinate with suppliers/vendors for parts purchase
- Raise purchase requests/purchase orders for spare parts and consumables
- Follow up on parts delivery timelines and coordinate with suppliers on delays or issues
- Verify received parts against orders (quantity, quality, and specification)
Requirements
- Good computer knowledge (MS Excel, Word, email; experience with maintenance/inventory software is a plus)
- Basic understanding of automotive parts and terminology (preferred)
- Strong organizational and multitasking skills
- Good communication skills (written and verbal) for coordinating with mechanics, customers, and suppliers
- Attention to detail and accuracy in record keeping
- Ability to work under pressure and manage multiple job orders simultaneously
- Basic negotiation skills for supplier/vendor coordination
- High school diploma or equivalent; a diploma/certificate in Business Administration, Automotive, or related field is a plus
- Minimum 1–3 years of experience in a similar role such as Job Order Clerk, Service Advisor, Parts Coordinator, or Inventory Clerk (preferably in an automotive workshop or fleet maintenance setting)
Full Job Posting
Maintenance & Parts Coordinator Duties
- Open Job Orders/Tickets for vehicles entering the workshop, recording user/vehicle details and reported issues
- Liaise with mechanics and user to understand the nature of repairs/service required
- Provide job status updates and estimated completion times to user or relevant departments/projects.
- Follow up on job progress with mechanics and update job order records accordingly
- Close and process completed Job Orders, ensuring proper documentation and sign off
- Maintain organized digital and physical records of all job orders and service history
- Prepare basic reports on workshop job orders (daily/weekly/monthly)
Spare Parts Procurement Duties
- Identify and source required spare parts based on job order/mechanic requirements
- Request quotations, compare prices, and coordinate with suppliers/vendors for parts purchase
- Raise purchase requests/purchase orders for spare parts and consumables
- Follow up on parts delivery timelines and coordinate with suppliers on delays or issues
- Verify received parts against orders (quantity, quality, and specification)
Parts Inventory Management Duties
- Maintain accurate inventory records of spare parts and workshop consumables
- Monitor stock levels and raise reorder requests before stock runs out
- Organize and label parts storage for easy identification and retrieval
- Conduct periodic physical stock counts and reconcile with system records
- Track parts issued for each job order and update inventory accordingly
- Prevent stock discrepancies, damage, or loss through proper handling and storage
Required Skills & Qualifications
- Good computer knowledge (MS Excel, Word, email; experience with maintenance/inventory software is a plus)
- Basic understanding of automotive parts and terminology (preferred)
- Strong organizational and multitasking skills
- Good communication skills (written and verbal) for coordinating with mechanics, customers, and suppliers
- Attention to detail and accuracy in record keeping
- Ability to work under pressure and manage multiple job orders simultaneously
- Basic negotiation skills for supplier/vendor coordination
- High school diploma or equivalent; a diploma/certificate in Business Administration, Automotive, or related field is a plus
Experience Required
- Minimum 1–3 years of experience in a similar role such as Job Order Clerk, Service Advisor, Parts Coordinator, or Inventory Clerk (preferably in an automotive workshop or fleet maintenance setting)
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