Document Controller – Oil & Gas

Overview

Document Management

• Control, track, and maintain all project documents including drawings, specifications, procedures, reports, and correspondence.
• Ensure proper version control, numbering, and filing of all documentation.
• Ensure accurate indexing and metadata tagging of documents for efficient retrieval.
• Maintain and regularly update the Master Document Register (MDR) in line with project requirements.

Quality & Compliance

• Ensure all documentation complies with company standards, ISO requirements, and client specifications.
• Support audits by providing required documentation and records.
• Monitor the full document lifecycle including creation, review approval, revision, and archiving.
• Perform periodic document quality checks to ensure document accuracy, completeness, and compliance.
• Identify and resolve discrepancies in document numbering, revisions, and formats.

Coordination & Communication

• Distribute documents to relevant internal departments, vendors, and clients in a timely manner.
• Liaise with engineering, procurement, construction, and project teams for document updates and coordination
• Follow up on pending submissions, approvals, and revisions to ensure timely closure.
• Ensure the correct distributed matrix is followed for all document transmittals.

Systems & Reporting

• Operate and maintain Document Control Systems in accordance with project and company requirements.
• Generate document status reports, transmittals, and registers.
• Maintain accurate logs for incoming and outgoing documents.
• Track document progress and highlight overdue submissions to relevant stakeholders.
• Ensure proper data entry, document coding, and system accuracy at all times.

Project Support

• Support project teams in retrieving technical documents accurately and in a timely manner.
• Assist in the preparation, compilation, and verification of project close-out documentation and handover dossiers.
• Ensure timely submission and proper tracking of vendor and contractor documentation.
• ***Qualifications and Experience***
• Bachelor’s degree
• 2–5 years of experience in document control, preferably in oil & gas, EPC, or construction projects.

Experience

• Document Controller in Oil & Gas field : 2 years (Required)