Logistics System Administrator
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Key skills for this role
About the Role
The Logistics System Administrator coordinates logistics systems, manages delivery schedules, and ensures compliance with safety protocols while supporting supply chain operations.
Key Skills for This Role
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About Us
Dutco Construction L.L.C is part of the Dutco Group of Construction companies which started operations in the United Arab Emirates in the 1970s and today considered one of the leading heavy civil and marine contractors in the UAE.
We employ more than 10,000 people, making us one of the largest construction companies in the region with an extensive track record in large-scale projects including power stations, reservoirs, hotels, airport infrastructure and port development.
Many of the country’s highways, tunnels and bridges have been engineered and built by us, allowing the use of our in-house asphalt, concrete, plant and machinery.
For almost 50 years we have built a strong and loyal client base across both the public and private sectors whilst working on the UAE’s iconic projects including Expo 2020, The Address Hotel renovation, Bluewaters, Marsa Al Seef, CityWalk and the expansion of the Fashion Avenue in the Dubai Mall.
We are hiring a Logistics System Admin in Abu Dhabi.
Job Purpose
The Logistics System Administrator is responsible for coordinating and overseeing site logistics systems to ensure the efficient and timely movement of materials, equipment, workforce, and deliveries.
The role manages and supports logistics technologies, including the Delivery Management System (DMS), face-recognition turnstiles, vertical logistics management systems, and any newly implemented digital platforms.
This position ensures effective entry scheduling, gate and access control, and compliance with site safety requirements.
It requires strong organisational skills, the ability to work under pressure, and clear communication with suppliers, contractors, and site teams, while working closely with the Logistics Manager/Coordinator to support smooth daily operations.
Key Responsibilities
- Check every booking detail and approve or reject as per the availability of all requirements
- Communicating with bookers in case of rejection or amendment
- Monitor gates, bookings flow & subcontractors/ supplier’s performances daily
- Track KPIs & Power BI Dashboard, Ensure escalation of any issues
- Daily Communication with Logistics Manager/ Coordinator and site team for booking purposes
- Daily & close communication with security to ensure all entry/exits are as per site rules, and ensuring urgent/unplanned cases are as per DMS regulation
- Creating Weekly & Monthly delivery reports for the Contractor/Subcontractor to track compliance with their performance
- Creating Monthly productivity & improvement reports for management (and any other reports requested)
- Adjust booking rules and update crane schedules once required/as per project plan
- Inform management & the commercial to send a warning/penalty letter in case of rule breach
- Implement and enforce DMS, site safety and security protocols, ensuring compliance with project requirements and company standards.
- Manage all site deliveries through the DMS, allocating time slots to prevent congestion and ensure smooth gate access.
- Coordinate with suppliers, transport providers, and subcontractors, resolving delivery issues and updating
- site teams to ensure DMS works at its best.
- Turnstile: Oversee the workers attendance on-site and ensure accuracy of the reports.
- Turnstile: Ensure registration of all workers entering and those shifting out from the project affected on the DSS system.
- Turnstile: Creating manual reports if required.
- Identify opportunities for process improvements, implement best practices, and stay updated with industry trends.
- Turnstile: Ensure accurate reports and updates on DSS systems as needed.
- Ensure registration of all workers entering and those shifting out from the project affected on the system.
- Follow up and ensure project details are received, and all required data is gathered correctly (forms completed).
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