Logistics Coordinator - Construction & Contracting

Job Summary

Time Sheet Management

• Collect, verify, and process employee and driver time sheets accurately for payroll processing
• Ensure proper allocation of working hours across projects
• Resolve discrepancies in coordination with HR and site teams

Procurement Coordination (Pr To Po)

• Manage the full procurement cycle from purchase requisition review to purchase order issuance
• Track approvals and ensure compliance with company procurement policies
• Follow up with vendors for timely order fulfilment

Machinery & Fuel Monitoring

• Maintain updated logs for all vehicles and machinery
• Track fuel consumption, usage, and maintenance schedules
• Identify inefficiencies and support cost optimization initiatives

Store & Inventory Coordination

• Coordinate with storekeepers for spare parts, consumables, and fuel availability
• Ensure timely replenishment of required materials
• Support inventory control and stock accuracy

Vendor Management

• Liaise with external vendors for fleet maintenance, spare parts, and fuel supply
• Request quotations, compare pricing, and ensure service quality standards
• Maintain strong vendor relationships and negotiate favorable terms

Fleet Operations Support

• Assist in scheduling, dispatching, and monitoring vehicle movements
• Ensure compliance with safety standards and company procedures
• Support vehicle registration, renewal, and documentation

Reporting & Documentation

• Prepare regular reports on fleet performance, fuel usage, and maintenance costs
• Maintain organized records for audits and management review
• Provide accurate operational data to support decision-making

Skills, Knowledge & Abilities

• Strong understanding of logistics and fleet operations
• Knowledge of procurement processes (PR to PO cycle)
• Experience in data entry, tracking systems, and operational reporting
• Advanced Microsoft Excel skills (reporting, tracking, analysis)
• Experience with ERP systems (SAP, Oracle, or similar) is an advantage
• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Good communication skills in English (Arabic is a plus)
• Problem-solving mindset with ability to work under pressure

Financial & Decision-Making Authority

• Supports cost control through fuel monitoring, vendor negotiation, and procurement tracking
• Recommends vendors and prepares purchase orders within approved limits
• Makes day-to-day operational decisions related to fleet scheduling and logistics coordination
• Ensures accurate reporting that supports financial and operational decision-making