Document Controller – Construction Projects
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Key skills for this role
About the Role
We are seeking a Document Controller for construction projects to manage, organize, and control all project-related documentation. The role ensures technical documents, drawings, and records are accurately maintained and accessible.
Key Skills for This Role
Responsibilities
- Manage and maintain all project documentation, including technical documents, drawings, correspondence, reports, and project records
- Ensure all documents are properly registered, tracked, filed, and maintained in accordance with company procedures and project requirements
- Maintain accurate document registers, submission logs, transmittals, and approval trackers
- Control the issuance, distribution, receipt, and storage of project documents and drawings
- Process document submissions, approvals, comments, rejections, and revisions in a timely and accurate manner
- Monitor document status and follow up with project teams, consultants, subcontractors, and suppliers to ensure timely approvals
- Maintain records of document revisions and ensure only the latest approved versions are available for use
- Track outstanding submissions and highlight delays, discrepancies, or missing documentation to the Project Manager
- Coordinate with internal teams, consultants, contractors, subcontractors, and suppliers regarding document submissions and requirements
- Support project teams with preparation of reports, presentations, and document packages
- Assist in maintaining project records required for audits, handover, and close out activities
- Ensure compliance with project specific document control procedures and quality management systems
Requirements
- Diploma or Bachelor’s Degree in Business Administration, Engineering, Construction Management, or related discipline
- Minimum 3 years of experience as a Document Controller, Project Secretary, or similar role within the construction industry
- Experience working on construction, landscaping, infrastructure, civil works, or utility projects
- Experience using document management systems such as ACONEX, Procore, Asite, Unifier, or similar platforms
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook
Full Job Posting
JOB PURPOSE
- The Document Controller is responsible for managing, organizing, and controlling all project related documentation throughout the project lifecycle.
- The role ensures that technical documents, drawings, correspondence, and project records are accurately maintained, properly tracked, and readily accessible in compliance with company procedures and project requirements.
- The position plays a critical role in supporting project teams by ensuring effective document control processes, timely submissions, approval tracking, revision management, and distribution of controlled documents to relevant stakeholders.
KEY ACCOUNTABILITIES
- Manage and maintain all project documentation, including technical documents, drawings, correspondence, reports, and project records.
- Ensure all documents are properly registered, tracked, filed, and maintained in accordance with company procedures and project requirements.
- Maintain accurate document registers, submission logs, transmittals, and approval trackers.
- Control the issuance, distribution, receipt, and storage of project documents and drawings.
- Ensure all controlled documents are properly archived and easily retrievable throughout the project lifecycle.
- Process document submissions, approvals, comments, rejections, and revisions in a timely and accurate manner.
- Monitor document status and follow up with project teams, consultants, subcontractors, and suppliers to ensure timely approvals.
- Maintain records of document revisions and ensure only the latest approved versions are available for use.
- Track outstanding submissions and highlight delays, discrepancies, or missing documentation to the Project Manager.
- Coordinate with internal teams, consultants, contractors, subcontractors, and suppliers regarding document submissions and requirements.
- Support project teams with preparation of reports, presentations, and document packages.
- Assist in maintaining project records required for audits, handover, and close out activities.
QUALIFICATIONS & EXPERIENCE
- Diploma or Bachelor’s Degree in Business Administration, Engineering, Construction Management, or a related discipline.
- Minimum 3 years of experience as a Document Controller, Project Secretary, or similar role within the construction industry.
- Experience working on construction, landscaping, infrastructure, civil works, or utility projects is highly preferred.
- Strong knowledge of construction documentation processes, technical drawings, and project workflows.
- Experience using document management systems such as ACONEX, Procore, Asite, Unifier, or similar platforms is preferred.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
SKILLS & COMPETENCIES
- Strong document management and filing skills.
- Good understanding of construction documentation and project control processes.
- Ability to manage technical drawings, revisions, and document registers.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Strong coordination and stakeholder management abilities.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently and as part of a project team.
- Proactive approach to problem solving.
- Customer focused mindset with strong commitment to quality.
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