Listing Coordinator
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Key skills for this role
About the Role
INFINITY HOMES PROPERTIES seeks a detail-oriented Real Estate Listing Coordinator to manage end-to-end listing processes for residential and commercial properties. The role involves coordinating with agents, photographers, and marketing teams to ensure accurate listings across platforms.
Key Skills for This Role
Responsibilities
- Coordinate the complete listing process from signed listing agreement to active market launch
- Collect and verify all required property information, including specifications, pricing, legal documents, and disclosures
- Prepare, proofread, and publish property listings on MLS, company website, property portals, and social media
- Schedule professional photography, videography, virtual tours, floor plans, and staging appointments
- Ensure all listing information is accurate, compliant, and updated as needed
- Monitor listing performance and promptly make requested price or content updates
- Coordinate with real estate agents, sellers, buyers, marketing teams, and external vendors
- Maintain organized digital and physical files for each listing
- Track listing deadlines, contract dates, and marketing timelines
- Prepare marketing materials, brochures, flyers, and property presentations
Requirements
- Bachelor's degree or diploma in Business Administration, Marketing, Real Estate, or related field (preferred)
- Minimum 1 3 years of experience in real estate administration, listing coordination, or office administration
- Experience with MLS systems, CRM software, and property listing portals (advantage)
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to manage multiple listings and deadlines simultaneously
- Customer focused with excellent interpersonal skills
Full Job Posting
Job Summary
- We are seeking a highly organized and detail oriented Real Estate Listing Coordinator to manage the end to end listing process for residential and commercial properties.
- The ideal candidate will coordinate with agents, photographers, marketing teams, and clients to ensure listings are accurately prepared, marketed, and maintained across multiple platforms.
Key Responsibilities
- Coordinate the complete listing process from signed listing agreement to active market launch.
- Collect and verify all required property information, including specifications, pricing, legal documents, and disclosures.
- Prepare, proofread, and publish property listings on the MLS, company website, property portals, and social media platforms.
- Schedule professional photography, videography, virtual tours, floor plans, and staging appointments.
- Ensure all listing information is accurate, compliant, and updated as needed.
- Monitor listing performance and promptly make requested price or content updates.
- Coordinate with real estate agents, sellers, buyers, marketing teams, and external vendors.
- Maintain organized digital and physical files for each listing.
- Track listing deadlines, contract dates, and marketing timelines.
- Respond to listing related inquiries from clients and team members.
- Prepare marketing materials, brochures, flyers, and property presentations.
- Generate listing activity reports and provide regular updates to agents and management.
Qualifications
- Bachelor's degree or diploma in Business Administration, Marketing, Real Estate, or a related field (preferred).
- Minimum 1–3 years of experience in real estate administration, listing coordination, or office administration.
- Experience with MLS systems, CRM software, and property listing portals is an advantage.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to manage multiple listings and deadlines simultaneously.
- Customer focused with excellent interpersonal skills.
Preferred Skills
- Knowledge of real estate contracts and documentation.
- Experience using Canva, Adobe Creative Suite, or similar marketing tools.
- Familiarity with social media marketing for real estate.
- Ability to work independently and collaboratively in a fast paced environment.
- Problem solving mindset with strong follow up skills.
Key Competencies
- Organization and Planning
- Attention to Detail
- Communication Skills
- Time Management
- Customer Service
- Multitasking
- Team Collaboration
- Data Accuracy
- Confidentiality
- Adaptability
Working Conditions
- Full time position.
- Office based with occasional property visits as required.
- May require flexibility during peak listing periods.
Performance Indicators (KPIs)
- Accuracy of property listings.
- Time taken to launch new listings.
- Listing update turnaround time.
- Client and agent satisfaction.
- Compliance with documentation requirements.
- Number of listings successfully managed each month.
- Marketing timeline adherence.
Salary
- Competitive salary based on experience, with opportunities for performance based incentives and professional development.
Work Location
- In person
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